Town of Machias Fuel Oil for Municipal Buildings Bid 2026
Town of MachiasCity · Machias, ME- Due
- Sep 9, 2026
- Deadline passed
- Contract term
- 1 year
The 30-second brief
The Town of Machias is seeking bid proposals for the supply of #2 fuel oil and K1 (if needed) for all municipal buildings and general assistance clients. The performance period begins upon award and ends on September 30, 2027, with an anticipated annual usage of approximately 50,000 gallons. Delivery locations include Rose M. Gaffney School, Machias Memorial High School, Industrial Arts Building, AOS #96 Superintendent's Office, Old Town Office, Municipal Garage, Fire Department, Wastewater Treatment Plant, Porter Memorial Library, Jonesboro School, and Fort O’Brien School. Bidders must provide both a guaranteed fixed price and a lowest available rack price with a fixed differential. Sealed bids must be submitted to the Machias Select Board by September 9, 2026, at 4:00 P.M. and marked 'Fuel Oil Bid'.
Guaranteed fixed price per gallon, Lowest available rack price with fixed differential, Certificate of Insurance
The Town of Machias reserves the right to reject any or all bids.
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Summary
The Town of Machias is seeking bid proposals for the supply of #2 fuel oil and K1 (if needed) for all municipal buildings and general assistance clients.
The performance period begins upon award and ends on September 30, 2027, with an anticipated annual usage of approximately 50,000 gallons. Delivery locations include Rose M. Gaffney School, Machias Memorial High School, Industrial Arts Building, AOS #96 Superintendent's Office, Old Town Office, Municipal Garage, Fire Department, Wastewater Treatment Plant, Porter Memorial Library, Jonesboro School, and Fort O’Brien School. Bidders must provide both a guaranteed fixed price and a lowest available rack price with a fixed differential. Sealed bids must be submitted to the Machias Select Board by September 9, 2026, at 4:00 P.M. and marked 'Fuel Oil Bid'.
EVALUATION CRITERIA
The Town of Machias reserves the right to reject any or all bids.
REQUIRED DELIVERABLES
3- Guaranteed fixed price per gallon
- Lowest available rack price with fixed differential
- Certificate of Insurance
- Submit to
- Machias Town Office, P.O. Box 418, Machias, ME 04654
- Scope location
- Machias, ME
Questions about this BID
How do I respond to this Bid from Town of Machias?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Machias Town Office, P.O. Box 418, Machias, ME 04654.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Machias in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Guaranteed fixed price per gallon, Lowest available rack price with fixed differential, Certificate of Insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The Town of Machias reserves the right to reject any or all bids." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Machias?
All active and historical solicitations from Town of Machias are tracked and searchable. As a city agency, Town of Machias regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Machias for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Machias, ME. Review the full solicitation for detailed scope requirements.