Town of Machias Propane for Municipal Buildings Bid 2026
Town of MachiasCity · Machias, ME- Due
- Sep 9, 2026
- Deadline passed
- Contract term
- 1 year
The 30-second brief
The Town of Machias is seeking bid proposals for the supply of propane for various municipal buildings and General Assistance clients for the period beginning October 1, 2026, and ending September 30, 2027. Delivery locations include the Machias Town Office, Bay Area Transfer Station, Telebusiness Center, Fire Department Garage, Machias Airport, Wastewater Treatment Plant, Rose M. Gaffney (one tank), and Machias Memorial High School (one tank for culinary arts). The Town anticipates using approximately 18,000 gallons during the contract year. Bidders must provide pricing in two forms: a guaranteed price per gallon and a net delivered price based on a weekly rack price plus a firm differential. Contractors must maintain specific insurance coverages including General Liability, Automotive Liability ($500,000 per occurrence), and Workman's Compensation. Sealed bids must be submitted to the Machias Select Board by September 9, 2026, at 4:00 P.M.
Bid proposal, Certificate of Insurance, Weekly rack price information
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Summary
The Town of Machias is seeking bid proposals for the supply of propane for various municipal buildings and General Assistance clients for the period beginning October 1, 2026, and ending September 30, 2027.
Delivery locations include the Machias Town Office, Bay Area Transfer Station, Telebusiness Center, Fire Department Garage, Machias Airport, Wastewater Treatment Plant, Rose M. Gaffney (one tank), and Machias Memorial High School (one tank for culinary arts). The Town anticipates using approximately 18,000 gallons during the contract year. Bidders must provide pricing in two forms: a guaranteed price per gallon and a net delivered price based on a weekly rack price plus a firm differential. Contractors must maintain specific insurance coverages including General Liability, Automotive Liability ($500,000 per occurrence), and Workman's Compensation. Sealed bids must be submitted to the Machias Select Board by September 9, 2026, at 4:00 P.M.
REQUIRED DELIVERABLES
3- Bid proposal
- Certificate of Insurance
- Weekly rack price information
REQUIRED ATTACHMENTS
Proposal Composition, Bid Form
- Submit to
- Machias Town Office, Machias, ME
- Scope location
- Machias, ME
Questions about this BID
How do I respond to this Bid from Town of Machias?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Machias Town Office, Machias, ME.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Machias in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid proposal, Certificate of Insurance, Weekly rack price information. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of Machias?
All active and historical solicitations from Town of Machias are tracked and searchable. As a city agency, Town of Machias regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Composition, Bid Form. Review the full document from Town of Machias for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Machias, ME. Review the full solicitation for detailed scope requirements.