The Woodlands Township Trolley Vehicle Propane Delivery and Maintenance Services IFB C-2026-0525
Woodlands TownshipCity · Spring, TX- Due
- Sep 30, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Ryan Deckert
The 30-second brief
The Woodlands Township is soliciting bids for a 36-month contract (January 1, 2027 – December 31, 2029) for trolley vehicle propane delivery and maintenance services under Contract Number C-2026-0525. The scope includes the provision and delivery of propane for a fleet of ten trolleys (four 2014 Cable Car Concepts and six 2025 Hometown Trolleys) with daily consumption averaging 120 gallons. Maintenance services include on-call repairs for ICOM and Roush propane fuel systems. Bidders may bid on delivery, maintenance, or both. A pre-bid meeting is scheduled for September 14, 2026, at the Trolley Operations Facility. Bids are due by 1:00 p.m. CST on September 30, 2026. Requirements include insurance (General Liability, Auto, Cyber, Workers Comp), Form CIQ, and three references.
Bid Tabulation Form, Bid Certification, Addendum Acknowledgement, Conflict of Interest Questionnaire, References, Statement of Qualifications, Subcontractor List, Insurance Proof, FTA Clauses
Price, responsibility, responsiveness
Hear what Woodlands Township plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Woodlands Township is soliciting bids for a 36-month contract (January 1, 2027 – December 31, 2029) for trolley vehicle propane delivery and maintenance services under Contract Number C-2026-0525.
The scope includes the provision and delivery of propane for a fleet of ten trolleys (four 2014 Cable Car Concepts and six 2025 Hometown Trolleys) with daily consumption averaging 120 gallons. Maintenance services include on-call repairs for ICOM and Roush propane fuel systems. Bidders may bid on delivery, maintenance, or both. A pre-bid meeting is scheduled for September 14, 2026, at the Trolley Operations Facility. Bids are due by 1:00 p.m. CST on September 30, 2026. Requirements include insurance (General Liability, Auto, Cyber, Workers Comp), Form CIQ, and three references.
EVALUATION CRITERIA
3- Price
- Responsibility
- Responsiveness
REQUIRED DELIVERABLES
9- Bid Tabulation Form
- Bid Certification
- Addendum Acknowledgement
- Conflict of Interest Questionnaire
- References
- Statement of Qualifications
- Subcontractor List
- Insurance Proof
- FTA Clauses
REQUIRED ATTACHMENTS
9- Exhibit A
- Exhibit B
- Exhibit C
- Exhibit D
- Exhibit E
- Exhibit F
- Exhibit G
- Exhibit H
- Exhibit I
REQUIRED STAFFING
Technician
- Submit to
- 2801 Technology Forest Boulevard, The Woodlands, TX 77381
- Duration
- 36 months
- Scope location
- The Woodlands, TX
- Reported agency
- The Woodlands Township
Questions about this IFB
How do I respond to this IFB from Woodlands Township?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 2801 Technology Forest Boulevard, The Woodlands, TX 77381. For questions, contact Ryan Deckert.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Woodlands Township in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Deckert. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Tabulation Form, Bid Certification, Addendum Acknowledgement, Conflict of Interest Questionnaire, References, Statement of Qualifications, Subcontractor List, Insurance Proof, FTA Clauses. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, responsibility, responsiveness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Woodlands Township?
All active and historical solicitations from Woodlands Township are tracked and searchable. As a city agency, Woodlands Township regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Exhibit C, Exhibit D, Exhibit E, Exhibit F, Exhibit G, Exhibit H, Exhibit I. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Woodlands Township for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Woodlands, TX. Review the full solicitation for detailed scope requirements.