The Woodlands Township - Softball League Services - Contract 2026-0543 (2026)
Woodlands TownshipCity · Spring, TX- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 9, 2026
- Contract term
- 3 years
- Primary contact
- Lauren Miller
- (281) 210-3900
The 30-second brief
The Woodlands Township is seeking a qualified and experienced League Coordinator to manage and administer an adult softball program at Alden Bridge Sports Park under Contract 2026-0543. The selected contractor will oversee comprehensive league operations, including league management, registration and team management, rules and discipline enforcement, umpire recruitment and certification, scheduling, site supervision, pricing structure, marketing, and routine in-field maintenance and game preparation. The program operates across three seasonal sessions annually (Spring, January-May; Summer, June-August; Fall, September-December) with programming limited to a maximum of 3 days per week across 4 fields at Alden Bridge Sports Park in The Woodlands, Texas. The initial contract term is thirty-five (35) months from February 1, 2026 through December 31, 2028, with a maximum of two 3-year renewal periods. Proposals are due by Thursday, October 8, 2026, at 1:00 pm CST, with a mandatory pre-proposal meeting on Friday, September 18, 2026, at 9:00 a.m. CST, and written questions due by Friday, September 25, 2026, at 1:00 p.m. CST. Required submissions include Form CIQ (Attachment A), Form 1295, professional references, proof of insurance, and a detailed financial plan with a 5-year proforma.
Pricing/ Financial Plan 40%, League Management Experience 20%, Field Preparation and Maintenance Plan 10%, Software Registration and Scheduling Capabilities 10%, Rules and Disciplinary Policies 5%, Umpire Certifications/Qualifications 5%, Site Supervision Plan 5%, Marketing and Outreach Strategy 5%
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Summary
The Woodlands Township is seeking a qualified and experienced League Coordinator to manage and administer an adult softball program at Alden Bridge Sports Park under Contract 2026-0543.
The selected contractor will oversee comprehensive league operations, including league management, registration and team management, rules and discipline enforcement, umpire recruitment and certification, scheduling, site supervision, pricing structure, marketing, and routine in-field maintenance and game preparation. The program operates across three seasonal sessions annually (Spring, January-May; Summer, June-August; Fall, September-December) with programming limited to a maximum of 3 days per week across 4 fields at Alden Bridge Sports Park in The Woodlands, Texas. The initial contract term is thirty-five (35) months from February 1, 2026 through December 31, 2028, with a maximum of two 3-year renewal periods. Proposals are due by Thursday, October 8, 2026, at 1:00 pm CST, with a mandatory pre-proposal meeting on Friday, September 18, 2026, at 9:00 a.m. CST, and written questions due by Friday, September 25, 2026, at 1:00 p.m. CST. Required submissions include Form CIQ (Attachment A), Form 1295, professional references, proof of insurance, and a detailed financial plan with a 5-year proforma.
EVALUATION CRITERIA
8- Pricing/ Financial Plan 40%
- League Management Experience 20%
- Field Preparation and Maintenance Plan 10%
- Software Registration and Scheduling Capabilities 10%
- Rules and Disciplinary Policies 5%
- Umpire Certifications/Qualifications 5%
- Site Supervision Plan 5%
- Marketing and Outreach Strategy 5%
REQUIRED ATTACHMENTS
4- Form CIQ (Attachment A)
- Form 1295 Certificate of Interested Parties
- Proof of insurance and coverage limits
- Professional references
- Submit to
- 2801 Technology Forest Blvd, The Woodlands, TX 77381
- Duration
- 35 months
- Scope location
- The Woodlands, TX
- Projected sq ft
- 166,759 sq ft
- Reported agency
- The Woodlands Township
Questions about this RFP
How do I respond to this RFP from Woodlands Township?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 2801 Technology Forest Blvd, The Woodlands, TX 77381. For questions, contact Lauren Miller.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Woodlands Township in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lauren Miller at (281) 210-3900. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing/ Financial Plan 40%, League Management Experience 20%, Field Preparation and Maintenance Plan 10%, Software Registration and Scheduling Capabilities 10%, Rules and Disciplinary Policies 5%, Um..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Woodlands Township?
All active and historical solicitations from Woodlands Township are tracked and searchable. As a city agency, Woodlands Township regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form CIQ (Attachment A), Form 1295 Certificate of Interested Parties, proof of insurance and coverage limits, professional references. Review the full document from Woodlands Township for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Woodlands, TX. The total projected area is 166759 sq ft. Review the full solicitation for detailed scope requirements.