The Woodlands Township Trolley Body Repair and Painting RFP 2026-0526
Woodlands TownshipCity · Spring, TX- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Contract term
- 3 years
- Primary contact
- Ryan Deckert
- (281) 210-3800
The 30-second brief
The Woodlands Township is soliciting proposals for on-demand body repair and painting services for its fleet of ten (10) transit trolleys under RFP 2026-0526. The fleet includes four 2014 Cable Car Concepts MIDI-Ford trolleys and six 2025 Hometown Trolley Ford Carriage low-floor vehicles. Scope of work includes fiberglass and roof repairs, panel repairs (scratches/dents), hinge repairs, window tinting/repairs, stair and safety repairs, and paint touch-ups. The contractor must operate a fleet-type facility capable of accommodating vehicles weighing up to 50,000 lbs. This is a Time and Materials (T&M), indefinite delivery, indefinite quantity contract with a guaranteed minimum of $25,000 and a maximum of $500,000. A non-mandatory pre-proposal meeting is scheduled for September 14, 2026, and final proposals are due by September 30, 2026.
Estimates, Monthly reports, Draft and final reports
Respondent Information (25 Points), Pricing (20 Points), References (5 Points)
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Summary
The Woodlands Township is soliciting proposals for on-demand body repair and painting services for its fleet of ten (10) transit trolleys under RFP 2026-0526.
The fleet includes four 2014 Cable Car Concepts MIDI-Ford trolleys and six 2025 Hometown Trolley Ford Carriage low-floor vehicles. Scope of work includes fiberglass and roof repairs, panel repairs (scratches/dents), hinge repairs, window tinting/repairs, stair and safety repairs, and paint touch-ups. The contractor must operate a fleet-type facility capable of accommodating vehicles weighing up to 50,000 lbs. This is a Time and Materials (T&M), indefinite delivery, indefinite quantity contract with a guaranteed minimum of $25,000 and a maximum of $500,000. A non-mandatory pre-proposal meeting is scheduled for September 14, 2026, and final proposals are due by September 30, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
3- Estimates
- Monthly reports
- Draft and final reports
REQUIRED ATTACHMENTS
9- Exhibit B (Federally Required Contract Clauses)
- Exhibit C (State Respondent Pre-Award Certifications)
- Exhibit D (Acknowledgment of Addenda)
- Exhibit E (References)
- Exhibit F (Statement of Qualifications)
- Exhibit G (Subcontractors)
- Exhibit H (Price Proposal Form)
- Title Page
- Certificate of Insurance
REQUIRED STAFFING
Technicians
- Submit to
- 2801 Technology Forest Blvd., The Woodlands, TX 77380
- Scope location
- The Woodlands, TX
- Reported agency
- The Woodlands Township
Questions about this RFP
How do I respond to this RFP from Woodlands Township?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 2801 Technology Forest Blvd., The Woodlands, TX 77380. For questions, contact Ryan Deckert.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Woodlands Township in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Deckert at (281) 210-3800. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Technicians. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Estimates, Monthly reports, Draft and final reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Respondent Information (25 Points), Pricing (20 Points), References (5 Points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Woodlands Township?
All active and historical solicitations from Woodlands Township are tracked and searchable. As a city agency, Woodlands Township regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit B (Federally Required Contract Clauses), Exhibit C (State Respondent Pre-Award Certifications), Exhibit D (Acknowledgment of Addenda), Exhibit E (References), Exhibit F (Statement of Qualifica. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Woodlands Township for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Woodlands, TX. Review the full solicitation for detailed scope requirements.