The University of Kansas On-Call Telecommunication Installation Services RFP - 3121530
University Of KansasHigher Ed · Lawrence, KS- Due
- Oct 2, 2026
- Deadline passed
- Posted
- Sep 4, 2026
- Contract term
- 3 years
- Primary contact
- Ramia Whitecotton
- (785) 864-1425
The 30-second brief
The University of Kansas is soliciting electronic proposals for on-call telecommunication installation services across university-owned properties including KU-Lawrence, KU-Edwards Campus in Overland Park, KU Medical Center in Kansas City, and the Kansas Law Enforcement Training Center in Hutchinson, KS. The scope covers inside plant (ISP) and outside plant (OSP) cabling, pathway installation, testing, and documentation conforming to KU Division 27 standards. The contract term is three years with two optional one-year renewal periods. The submission deadline is October 2, 2026, at 2:00 PM CT, with questions due by September 11, 2026. Required submissions include a pricing spreadsheet, State of Kansas Tax Clearance Certificate, proof of bonding, and financial statements. Evaluation is based on technical qualifications, approach, pricing, staffing, safety, and customer service.
Technical Quals & Experience 25%, Approach & Ability to Perform on-call work 20%, Pricing 20%, Staffing & Availability 15%, Safety & Quality Assurance 10%, Customer Service & Responsiveness 10%
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Summary
The University of Kansas is soliciting electronic proposals for on-call telecommunication installation services across university-owned properties including KU-Lawrence, KU-Edwards Campus in Overland Park, KU Medical Center in Kansas City, and the Kansas Law Enforcement Training Center in Hutchinson, KS. The scope covers inside plant (ISP) and outside plant (OSP) cabling, pathway installation, testing, and documentation conforming to KU Division 27 standards.
The contract term is three years with two optional one-year renewal periods. The submission deadline is October 2, 2026, at 2:00 PM CT, with questions due by September 11, 2026. Required submissions include a pricing spreadsheet, State of Kansas Tax Clearance Certificate, proof of bonding, and financial statements. Evaluation is based on technical qualifications, approach, pricing, staffing, safety, and customer service.
EVALUATION CRITERIA
6- Technical Quals & Experience 25%
- Approach & Ability to Perform on-call work 20%
- Pricing 20%
- Staffing & Availability 15%
- Safety & Quality Assurance 10%
- Customer Service & Responsiveness 10%
REQUIRED ATTACHMENTS
9- Pricing Spreadsheet
- State of Kansas Tax Clearance Certificate
- Annual Report/Financial Statements
- Proof of Bonding
- Proof of Insurance
- Current BICSI RCDD Certificate
- Current BICSI ITS Technician Certificate
- Current OSHA 30 Construction Card
- Current OSHA 10 Construction Cards
REQUIRED STAFFING
10- Submit to
- https://kuebids.ionwave.net/Login.aspx
- Duration
- 36 months
- Scope location
- Lawrence, KS
- Reported agency
- The University of Kansas
Questions about this RFP
How do I respond to this RFP from University Of Kansas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://kuebids.ionwave.net/Login.aspx. For questions, contact Ramia Whitecotton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Kansas in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ramia Whitecotton at (785) 864-1425. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Telecommunication Installer - Regular Time, Telecommunication Technician - Regular Time, Lead Technician / Foreman, Project Manager, Fiber Optic Technician, Splicing Technician, Apprentice / Helper, Overtime Labor, Weekend/Holiday Labor, Administrative / Office. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Quals & Experience 25%, Approach & Ability to Perform on-call work 20%, Pricing 20%, Staffing & Availability 15%, Safety & Quality Assurance 10%, Customer Service & Responsiveness 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Kansas?
All active and historical solicitations from University Of Kansas are tracked and searchable. As a higher ed agency, University Of Kansas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Spreadsheet, State of Kansas Tax Clearance Certificate, Annual Report/Financial Statements, Proof of Bonding, Proof of Insurance, Current BICSI RCDD Certificate, Current BICSI ITS Technician C. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University Of Kansas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lawrence, KS. Review the full solicitation for detailed scope requirements.