University of Kansas - ATLAS Secure Printing - RFP 3303698 (2026)
University Of KansasHigher Ed · Lawrence, KS- Due
- Nov 2, 2026
- 5 days left
- Posted
- Oct 16, 2026
- Contract term
- 1 year
- Primary contact
- Nicole Ernzen
- (785) 864-0726
The 30-second brief
The University of Kansas invites proposals for secure printing services of state assessment tests, student score reports, and student permanent record labels for the Accessible Teaching, Learning, and Assessments Systems (ATLAS) and Achievements and Assessments Institute (AAI). The work includes secure printing of English Language Arts, Mathematics, and Science test materials, individual student reports up to three subjects, packaging, shrink-wrapping districts, and secure shipping directly to ordering districts. Vendors must comply with FERPA and HIPAA requirements, maintain a secure facility, provide a secure FTP site, and follow strict destruction requirements for all records. The contract term is one year with four one-year renewal options. Proposals are due by November 2, 2026, with questions due by October 21, 2026. Evaluation criteria include technical approach, security and data protection, quality assurance, experience and references, and cost/pricing.
Technical Approach & Understanding of the Scope 25%, Security, Confidentiality & Data Protection 30%, Quality Assurance & Accuracy 20%, Experience & References 10%, Cost/Pricing 15%
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Summary
The University of Kansas invites proposals for secure printing services of state assessment tests, student score reports, and student permanent record labels for the Accessible Teaching, Learning, and Assessments Systems (ATLAS) and Achievements and Assessments Institute (AAI).
The work includes secure printing of English Language Arts, Mathematics, and Science test materials, individual student reports up to three subjects, packaging, shrink-wrapping districts, and secure shipping directly to ordering districts. Vendors must comply with FERPA and HIPAA requirements, maintain a secure facility, provide a secure FTP site, and follow strict destruction requirements for all records. The contract term is one year with four one-year renewal options. Proposals are due by November 2, 2026, with questions due by October 21, 2026. Evaluation criteria include technical approach, security and data protection, quality assurance, experience and references, and cost/pricing.
EVALUATION CRITERIA
6- Technical Approach & Understanding of the Scope 25%
- Security
- Confidentiality & Data Protection 30%
- Quality Assurance & Accuracy 20%
- Experience & References 10%
- Cost/Pricing 15%
REQUIRED ATTACHMENTS
5- State of Kansas Tax Clearance Certificate
- W-9
- References
- Price Sheet
- Proposal
- Submit to
- https://kuebids.ionwave.net/Login.aspx
- Duration
- 60 months
- Scope location
- Lawrence, KS
- Reported agency
- University of Kansas
Questions about this RFP
How do I respond to this RFP from University Of Kansas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://kuebids.ionwave.net/Login.aspx. For questions, contact Nicole Ernzen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Kansas in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Ernzen at (785) 864-0726. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Approach & Understanding of the Scope 25%, Security, Confidentiality & Data Protection 30%, Quality Assurance & Accuracy 20%, Experience & References 10%, Cost/Pricing 15%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Kansas?
All active and historical solicitations from University Of Kansas are tracked and searchable. As a higher ed agency, University Of Kansas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: State of Kansas Tax Clearance Certificate, W-9, References, Price Sheet, Proposal. Review the full document from University Of Kansas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lawrence, KS. Review the full solicitation for detailed scope requirements.