University of Kansas - On-Call Snow Removal Services - RFP 3305201 (2026)
University Of KansasHigher Ed · Lawrence, KS- Due
- Nov 6, 2026
- 9 days left
- Posted
- Oct 16, 2026
- Contract term
- 3 years
- Primary contact
- Ramia Whitecotton
- (785) 864-1425
The 30-second brief
The University of Kansas seeks proposals for on-call snow and ice removal services for university-owned streets, parking lots, sidewalks, building entrances, loading docks, and emergency access routes primarily at the Lawrence campus, with potential needs at KU-Edwards in Overland Park and KU-Medical Center in Kansas City. The scope requires 24/7 availability during the snow season, deployment of equipment including pickup trucks with plows, front-end loaders, skid steers, sidewalk tractors, snow blowers, dump trucks, salt spreaders, and brine applicators, as well as deicing services using salt, sand, brine, and snow hauling. The initial contract term is three years with up to two optional one-year renewal terms, featuring a submission deadline of November 6, 2026, and a pre-proposal conference on October 30, 2026.
Snow plowing of parking lots and roadways, Snow blowing and removal from sidewalks, Stairs, And pedestrian pathways, Deicing services using salt, Sand, Brine, Or approved deicing materials, Snow hauling and off-site disposal when directed, Clearing ADA-accessible routes and building entrances, Emergency snow and ice response during storms, Post-storm clean up and widening of travel lanes, Removal of drifting snow and refreezing hazards
Staffing & Resources (30%), Response Capability (25%), Pricing (25%), Safety (20%)
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Summary
The University of Kansas seeks proposals for on-call snow and ice removal services for university-owned streets, parking lots, sidewalks, building entrances, loading docks, and emergency access routes primarily at the Lawrence campus, with potential needs at KU-Edwards in Overland Park and KU-Medical Center in Kansas City.
The scope requires 24/7 availability during the snow season, deployment of equipment including pickup trucks with plows, front-end loaders, skid steers, sidewalk tractors, snow blowers, dump trucks, salt spreaders, and brine applicators, as well as deicing services using salt, sand, brine, and snow hauling. The initial contract term is three years with up to two optional one-year renewal terms, featuring a submission deadline of November 6, 2026, and a pre-proposal conference on October 30, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
13- Snow plowing of parking lots and roadways
- Snow blowing and removal from sidewalks
- Stairs
- Pedestrian pathways
- Deicing services using salt
- Sand
- Brine
- Approved deicing materials
- Snow hauling and off-site disposal when directed
- Clearing ADA-accessible routes and building entrances
- Emergency snow and ice response during storms
- Post-storm clean up and widening of travel lanes
- Removal of drifting snow and refreezing hazards
REQUIRED ATTACHMENTS
5- Annual Report/Financial Statements
- State of Kansas Tax Clearance Certificate
- Pricing
- Labor Capacity
- Inventory List
REQUIRED STAFFING
13- Submit to
- https://kuebids.ionwave.net/Login.aspx
- Duration
- 60 months
- Scope location
- Lawrence, KS
- Reported agency
- University of Kansas
Questions about this RFP
How do I respond to this RFP from University Of Kansas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://kuebids.ionwave.net/Login.aspx. For questions, contact Ramia Whitecotton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Kansas in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ramia Whitecotton at (785) 864-1425. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Laborer (Hand Shoveler), Equipment Operator, Crew lead/Supervisor, Project Manager, Pickup Truck with Plow, Pickup Truck with Plow & Spreader, Skid Steer w/ snow attachment, Front-end loader, Wheel loader, Sidewalk machine, Dump truck, Snow Blower, Salt Spreader Unit. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Snow plowing of parking lots and roadways, Snow blowing and removal from sidewalks, Stairs, And pedestrian pathways, Deicing services using salt, Sand, Brine, Or approved deicing materials, Snow hauling and off-site disposal when directed, Clearing ADA-accessible routes and building entrances, Emerg. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Staffing & Resources (30%), Response Capability (25%), Pricing (25%), Safety (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Kansas?
All active and historical solicitations from University Of Kansas are tracked and searchable. As a higher ed agency, University Of Kansas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Annual Report/Financial Statements, State of Kansas Tax Clearance Certificate, Pricing, Labor Capacity, Inventory List. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University Of Kansas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lawrence, KS. Review the full solicitation for detailed scope requirements.