Stony Brook University - Boiler Maintenance, Repair, Install, Retrofit, and Replacement Services - 2627-019MC (2026)
Stony Brook UniversityHigher Ed · Stony Brook, NY- Due
- Dec 2, 2026
- 35 days left
- Posted
- Oct 20, 2026
- Contract term
- 5 years
- Primary contact
- Alan Zollo
- (631) 632-6046
The 30-second brief
State University of New York at Stony Brook seeks bids for boiler maintenance, repair, installation, retrofit, and replacement services at main campus and offsite locations in Stony Brook, NY. The contract encompasses labor, materials, equipment, and services for approximately 4,962,878 sq ft of building space across the 1,100-acre campus. The solicitation number is 2627-019MC with an anticipated start date of April 1st, 2027. A non-mandatory Zoom pre-bid conference is scheduled for November 4, 2026, and bidder questions are due by November 12, 2026. Proposals are due by December 2, 2026, at 12:00 PM EST. Requirements include prevailing wage compliance under PRC# 2026026847 and OSHA 10-hour construction safety certification for projects of at least $250,000.
Lowest cost proposal, bidder's references review, administrative review, finalist review of vendor responsibility
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Summary
State University of New York at Stony Brook seeks bids for boiler maintenance, repair, installation, retrofit, and replacement services at main campus and offsite locations in Stony Brook, NY. The contract encompasses labor, materials, equipment, and services for approximately 4,962,878 sq ft of building space across the 1,100-acre campus.
The solicitation number is 2627-019MC with an anticipated start date of April 1st, 2027. A non-mandatory Zoom pre-bid conference is scheduled for November 4, 2026, and bidder questions are due by November 12, 2026. Proposals are due by December 2, 2026, at 12:00 PM EST. Requirements include prevailing wage compliance under PRC# 2026026847 and OSHA 10-hour construction safety certification for projects of at least $250,000.
EVALUATION CRITERIA
4- Lowest cost proposal
- Bidder's references review
- Administrative review
- Finalist review of vendor responsibility
REQUIRED ATTACHMENTS
12- Exhibit A (Standard Contract Clauses)
- Exhibit A-1 (Affirmative Action Clauses)
- Exhibit D (Non-Collusive Bidding Certification)
- Exhibit E (EO 177 Certification)
- Exhibit H (N.Y. State Finance Law §139-l Certification)
- Exhibit M (MWBE Forms)
- Exhibit N (Subcontracting Form)
- Exhibit L (Procurement Lobbying Law)
- Exhibit R (Certification Under Executive Order No.16)
- Exhibit SDVOB (Service-Disabled Veteran-Owned Business)
- Exhibit T (ST-220)
- Exhibit V (Vendor Responsibility Questionnaire)
- Submit to
- https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=SUNY
- Duration
- 60 months
- Scope location
- Stony Brook, NY
- Projected sq ft
- 4,962,878 sq ft
Questions about this IFB
How do I respond to this IFB from Stony Brook University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=SUNY. For questions, contact Alan Zollo.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Stony Brook University in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alan Zollo at (631) 632-6046. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest cost proposal, bidder's references review, administrative review, finalist review of vendor responsibility" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Stony Brook University?
All active and historical solicitations from Stony Brook University are tracked and searchable. As a higher ed agency, Stony Brook University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Standard Contract Clauses), Exhibit A-1 (Affirmative Action Clauses), Exhibit D (Non-Collusive Bidding Certification), Exhibit E (EO 177 Certification), Exhibit H (N.Y. State Finance Law §1. Review the full document from Stony Brook University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stony Brook, NY. The total projected area is 4962878 sq ft. Review the full solicitation for detailed scope requirements.