South Vermillion Community School Corporation Lawn Care and Athletic Fields Maintenance RFP 2027-2028
South Vermillion Community School CorporationSchool · Clinton, IN- Due
- Apr 24, 2026
- Deadline passed
- Posted
- Mar 24, 2026
- Contract term
- 2 years
- Primary contact
- Jason Zucca
- (765) 832-5309
The 30-second brief
South Vermillion Community School Corporation is soliciting proposals for a two-year lawn care and athletic field maintenance contract for the 2027-2028 seasons. The scope covers approximately 117 acres across multiple sites, including the High School and Middle School (74 acres), Van Duyn Elementary (19 acres), and Central Elementary (3 acres), plus 17.5 acres of practice athletic fields (soccer and football). Services include mowing (26-28 times per season), string trimming, early spring cleanup, mulching (minimum 2.0” depth), lawn edging, weeding of mulch beds and pavement cracks, and seasonal pruning. Contractors must provide proof of $1,000,000 liability insurance, worker's compensation, an applicator's license, and a performance bond. Proposals are due by 3:30 p.m. local time on April 24, 2026, at the Superintendent’s Office in Clinton, Indiana.
Lump sum proposal, List of current commercial accounts, List of mowing and trimming equipment, Background checks for employees, W-9 form
Best-proposal package
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Summary
South Vermillion Community School Corporation is soliciting proposals for a two-year lawn care and athletic field maintenance contract for the 2027-2028 seasons.
The scope covers approximately 117 acres across multiple sites, including the High School and Middle School (74 acres), Van Duyn Elementary (19 acres), and Central Elementary (3 acres), plus 17.5 acres of practice athletic fields (soccer and football). Services include mowing (26-28 times per season), string trimming, early spring cleanup, mulching (minimum 2.0” depth), lawn edging, weeding of mulch beds and pavement cracks, and seasonal pruning. Contractors must provide proof of $1,000,000 liability insurance, worker's compensation, an applicator's license, and a performance bond. Proposals are due by 3:30 p.m. local time on April 24, 2026, at the Superintendent’s Office in Clinton, Indiana.
EVALUATION CRITERIA
Best-proposal package
REQUIRED DELIVERABLES
5- Lump sum proposal
- List of current commercial accounts
- List of mowing and trimming equipment
- Background checks for employees
- W-9 form
REQUIRED ATTACHMENTS
5- Liability Insurance Certificate
- Worker’s Compensation Certificate
- Applicator’s License
- Performance Bond or written agreement
- References
- Submit to
- Superintendent’s Office at 800 West Wildcat Drive in Clinton, Indiana
- Scope location
- Clinton, IN
Questions about this RFP
How do I respond to this RFP from South Vermillion Community School Corporation?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Superintendent’s Office at 800 West Wildcat Drive in Clinton, Indiana. For questions, contact Jason Zucca.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including South Vermillion Community School Corporation in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Zucca at (765) 832-5309. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lump sum proposal, List of current commercial accounts, List of mowing and trimming equipment, Background checks for employees, W-9 form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best-proposal package" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from South Vermillion Community School Corporation?
All active and historical solicitations from South Vermillion Community School Corporation are tracked and searchable. As a school agency, South Vermillion Community School Corporation regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Liability Insurance Certificate, Worker’s Compensation Certificate, Applicator’s License, Performance Bond or written agreement, References. Review the full document from South Vermillion Community School Corporation for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clinton, IN. Review the full solicitation for detailed scope requirements.