School District of Palm Beach County - Term Contract for Smart UPS - ERate - Bid 26C-43J (2026)
Palm Beach County School District Police DepartmentCounty Department · West Palm Beach, FL- Due
- Jan 28, 2026
- Deadline passed
- Contract term
- 5 years
- Primary contact
- Justin Jaksa
The 30-second brief
The School District of Palm Beach County is soliciting bids for a term contract to purchase and deliver Uninterruptible Power Supply (UPS) systems, specifically Smart UPS models SCL500RM1UNC and SMTL1500RM3UCNC or equivalent, to provide backup power for critical IT and networking equipment in school data rooms. The contract has an initial term of five years with estimated quantities of 2,000 units for Smart APC 500 and 3,000 units for Smart APC 1500 over the five-year period. Responses must be submitted electronically via Bidnet Direct by January 28, 2026, at 2:00 PM EST. Questions are due by January 14, 2026. Required submissions include the Bidder Acknowledgement, Required Response Form, references, financial statements, E-rate forms, and proof of licensing and E-rate registration.
Smart UPS 500 (part number SCL500RM1UNC) and Smart UPS 1500 (part number SMTL1500RM3UCNC)
Lowest responsive responsible bidder, price
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Summary
The School District of Palm Beach County is soliciting bids for a term contract to purchase and deliver Uninterruptible Power Supply (UPS) systems, specifically Smart UPS models SCL500RM1UNC and SMTL1500RM3UCNC or equivalent, to provide backup power for critical IT and networking equipment in school data rooms.
The contract has an initial term of five years with estimated quantities of 2,000 units for Smart APC 500 and 3,000 units for Smart APC 1500 over the five-year period. Responses must be submitted electronically via Bidnet Direct by January 28, 2026, at 2:00 PM EST. Questions are due by January 14, 2026. Required submissions include the Bidder Acknowledgement, Required Response Form, references, financial statements, E-rate forms, and proof of licensing and E-rate registration.
EVALUATION CRITERIA
Lowest responsive responsible bidder, price
REQUIRED DELIVERABLES
Smart UPS 500 (part number SCL500RM1UNC) and Smart UPS 1500 (part number SMTL1500RM3UCNC)
REQUIRED ATTACHMENTS
20- Bidder Acknowledgement
- Area Representative Document
- Required Response Form
- Bid Summary Document
- Certificates/License
- Beneficial Interest and Disclosure of Ownership Affidavit
- Proposer's Statement of Principal Place of Business
- Debarment Certification
- Reference Document
- Early Payment Terms
- Form 1525 Letter of Intent - SBE Subcontractor Participation
- Form 1526 SBE Subcontractor Participation Summary
- Form 0580 Drug-Free Workplace Certification
- Organizational Profile
- Company Financials
- Conflict of Interest/Non Conflict of Interest Statement
- E-Verify Form
- Complaint Notification/Bid General Conditions
- Bidders' Certification for Byrd Anti-Lobbying
- Form 2220
- Submit to
- www.bidnetdirect.com/palmbeachschools
- Scope location
- Palm Beach County, FL
- Reported agency
- School District of Palm Beach County
Questions about this BID
How do I respond to this Bid from Palm Beach County School District Police Department?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.bidnetdirect.com/palmbeachschools. For questions, contact Justin Jaksa.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Palm Beach County School District Police Department in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Justin Jaksa. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Smart UPS 500 (part number SCL500RM1UNC) and Smart UPS 1500 (part number SMTL1500RM3UCNC). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive responsible bidder, price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Palm Beach County School District Police Department?
All active and historical solicitations from Palm Beach County School District Police Department are tracked and searchable. As a county department agency, Palm Beach County School District Police Department regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Acknowledgement, Area Representative Document, Required Response Form, Bid Summary Document, Certificates/License, Beneficial Interest and Disclosure of Ownership Affidavit, Proposer's Statemen. Review the full document from Palm Beach County School District Police Department for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palm Beach County, FL. Review the full solicitation for detailed scope requirements.