Sauk County Inmate Telephone, Video Visitation, Kiosk, and Tablet System RFP # 2026-01 SCJ
Sauk CountyCounty · Baraboo, WI- Due
- Aug 26, 2026
- Deadline passed
- Posted
- Jul 2, 2026
- Contract term
- 3 years
- Primary contact
- James Witecha
- (608) 355-3465
The 30-second brief
Sauk County is soliciting proposals for a turnkey inmate communication system including telephones, video visitation, kiosks, and tablets for the Sauk County Jail. Proposals are due by August 26, 2026.
One original response, 7 copies, One USB or CD, Separate sealed revenue proposal
Experience (25%), Organizational/Staff Capabilities and Qualifications (10%), References/Interviews/Presentations (10%), Revenue/Cost (25%), Scope of Services (30%)
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Summary
Sauk County is soliciting proposals for a turnkey inmate communication system including telephones, video visitation, kiosks, and tablets for the Sauk County Jail. Proposals are due by August 26, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- One original response
- 7 copies
- One USB or CD
- Separate sealed revenue proposal
REQUIRED ATTACHMENTS
6- Attachment A
- Vendor Data Form
- W9
- Annual Report
- Contract Documents
- Official Statement
- Submit to
- Baraboo, WI
- Scope location
- Baraboo, WI
Questions about this RFP
How do I respond to this RFP from Sauk County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Baraboo, WI. For questions, contact James Witecha.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sauk County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Witecha at (608) 355-3465. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One original response, 7 copies, One USB or CD, Separate sealed revenue proposal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience (25%), Organizational/Staff Capabilities and Qualifications (10%), References/Interviews/Presentations (10%), Revenue/Cost (25%), Scope of Services (30%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sauk County?
All active and historical solicitations from Sauk County are tracked and searchable. As a county agency, Sauk County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Vendor Data Form, W9, Annual Report, Contract Documents, Official Statement. Review the full document from Sauk County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Baraboo, WI. Review the full solicitation for detailed scope requirements.