RFQ #2027-028 University of Maine Energy Center (UMEC) Design Services - 2026
University Of Southern MaineHigher Ed · Portland, ME- Due
- Nov 10, 2026
- 7 days left
- Posted
- Oct 10, 2026
- Primary contact
- Jacob Olsen
The 30-second brief
The University of Maine seeks qualifications from professional engineering and architectural firms or multidisciplinary teams to provide design services for the University of Maine Energy Center (UMEC) project in Orono, Maine. The project involves renewing and replacing critical central steam plant boilers and auxiliary equipment while ensuring the capability to utilize renewable fuels, supporting the University's 2040 carbon reduction commitments. Three of four existing fossil-fuel-fired boilers have reached the end of their service life, and the target construction budget is approximately $75 million. The selection process involves a Phase 1 qualifications-based assessment and a Phase 2 paid limited professional-services assessment with a $1,000,000 professional liability insurance requirement. Submissions are due by November 10, 2026, at 2:00pm.
Construction and record drawings in electronic media CAD .dwg or .dxf format and .pdf format, Contract documents in CSI MasterFormat 2004 or most recent version
Relevant experience, qualifications of the proposed team, Phase 1 criteria, professional assessment and recommendation, demonstrated understanding of the Project and existing conditions, approach to budget and value management, operational and phasing considerations, technical judgment, proposed project approach, performance during interactive workshop
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Summary
The University of Maine seeks qualifications from professional engineering and architectural firms or multidisciplinary teams to provide design services for the University of Maine Energy Center (UMEC) project in Orono, Maine.
The project involves renewing and replacing critical central steam plant boilers and auxiliary equipment while ensuring the capability to utilize renewable fuels, supporting the University's 2040 carbon reduction commitments. Three of four existing fossil-fuel-fired boilers have reached the end of their service life, and the target construction budget is approximately $75 million. The selection process involves a Phase 1 qualifications-based assessment and a Phase 2 paid limited professional-services assessment with a $1,000,000 professional liability insurance requirement. Submissions are due by November 10, 2026, at 2:00pm.
EVALUATION CRITERIA
10- Relevant experience
- Qualifications of the proposed team
- Phase 1 criteria
- Professional assessment and recommendation
- Demonstrated understanding of the Project and existing conditions
- Approach to budget and value management
- Operational and phasing considerations
- Technical judgment
- Proposed project approach
- Performance during interactive workshop
REQUIRED DELIVERABLES
Construction and record drawings in electronic media CAD .dwg or .dxf format and .pdf format, Contract documents in CSI MasterFormat 2004 or most recent version
REQUIRED ATTACHMENTS
8- Letter of Interest with Team Profile
- Design & Technical Experience examples
- Principal Team Members resumes and roles
- References
- List of outside consultants
- Sustainable/Green Building & Efficiency Design experience
- Other Related Information
- .pdf copy on thumb drive
- Submit to
- Jacob Olsen, Senior Director of Capital Planning and Project Management, University of Maine System, Office of Facilities Management, 5765 Service Building, Room 111, Orono ME 04469-5765
- Scope location
- Orono, ME
- Reported agency
- University of Maine
Questions about this RFQ
How do I respond to this RFQ from University Of Southern Maine?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Jacob Olsen, Senior Director of Capital Planning and Project Management, University of Maine System, Office of Facilities Management, 5765 Service Building, Room 111, Orono ME 04469-5765. For questions, contact Jacob Olsen.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including University Of Southern Maine in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jacob Olsen. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Construction and record drawings in electronic media CAD .dwg or .dxf format and .pdf format, Contract documents in CSI MasterFormat 2004 or most recent version. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience, qualifications of the proposed team, Phase 1 criteria, professional assessment and recommendation, demonstrated understanding of the Project and existing conditions, approach to b..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Southern Maine?
All active and historical solicitations from University Of Southern Maine are tracked and searchable. As a higher ed agency, University Of Southern Maine regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Interest with Team Profile, Design & Technical Experience examples, Principal Team Members resumes and roles, References, list of outside consultants, Sustainable/Green Building & Efficiency. Review the full document from University Of Southern Maine for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Orono, ME. Review the full solicitation for detailed scope requirements.