Orange County Library System Integrated Library System RFP 2026
Orange County Library DistrictLibrary District · Orlando, FL- Due
- Jun 29, 2026
- Deadline passed
- Posted
- Apr 30, 2026
- Primary contact
- Lynette Schimpf
The 30-second brief
Orange County Library System is seeking proposals for a new Integrated Library System (ILS) to replace its current Sierra ILS. The new system should be flexible, scalable, reliable, and modern, capable of meeting current and future operational needs. The scope includes software implementation, data migration, training, and ongoing support.
Integrated Library System Software, Documentation, Training, Testing and Acceptance, Support
Technical and Functional Requirements, Must Have Requirements, Additional Functionalities, Maintenance, Support, SLA, Experience, References, Background, Qualifications, Price, Project Management
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Summary
Orange County Library System is seeking proposals for a new Integrated Library System (ILS) to replace its current Sierra ILS. The new system should be flexible, scalable, reliable, and modern, capable of meeting current and future operational needs.
The scope includes software implementation, data migration, training, and ongoing support.
EVALUATION CRITERIA
12- Technical and Functional Requirements
- Must Have Requirements
- Additional Functionalities
- Maintenance
- Support
- SLA
- Experience
- References
- Background
- Qualifications
- Price
- Project Management
REQUIRED DELIVERABLES
5- Integrated Library System Software
- Documentation
- Training
- Testing and Acceptance
- Support
REQUIRED ATTACHMENTS
3- Appendix A: Requirements
- Appendix B: Fee Proposal
- VENDOR's Acknowledgement document
REQUIRED STAFFING
3- Submit to
- Orlando, FL
- Scope location
- Orange County, Florida
- Reported agency
- Orange County Library System
Questions about this RFP
How do I respond to this RFP from Orange County Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Orlando, FL. For questions, contact Lynette Schimpf.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Orange County Library District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lynette Schimpf. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Key Team Members, Subvenders. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Integrated Library System Software, Documentation, Training, Testing and Acceptance, Support. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical and Functional Requirements, Must Have Requirements, Additional Functionalities, Maintenance, Support, SLA, Experience, References, Background, Qualifications, Price, Project Management" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Orange County Library District?
All active and historical solicitations from Orange County Library District are tracked and searchable. As a library district agency, Orange County Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Requirements, Appendix B: Fee Proposal, VENDOR's Acknowledgement document. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Orange County Library District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Orange County, Florida. Review the full solicitation for detailed scope requirements.