Library District South Creek Branch HVAC System Replacement Sole Source OCLS-SS-2026-005
Orange County Library DistrictLibrary District · Orlando, FL- Due
- Sep 11, 2026
- Deadline passed
- Posted
- Aug 26, 2026
- Primary contact
- Brian Dornbush
- (407) 835-7618
The 30-second brief
The Library District is pursuing a sole source procurement with Greens Energy Services Inc. for the removal and replacement of the HVAC system at the South Creek Branch Library. The project scope includes removing two existing air handling units (AHUs), disconnecting electrical systems and sensors, and installing two new Trane AHUs with dual supply fans, R-410A refrigerant, and updated controls. The project will reuse existing condensing units (CUs), linesets, and variable frequency drives. The estimated expenditure is $330,250, including $305,250 for equipment/installation and $25,000 for controls/permits. The justification is based on the vendor's unique qualifications and the refusal of other service providers due to workload. The notice is publicly posted from August 27, 2026, to September 11, 2026.
Removal of AHU-1 and AHU-2, Installation of new Trane AHUs, Updated controls, System commissioning, 5 year compressor warranty, 1 year parts and labor warranty
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Summary
The Library District is pursuing a sole source procurement with Greens Energy Services Inc. for the removal and replacement of the HVAC system at the South Creek Branch Library.
The project scope includes removing two existing air handling units (AHUs), disconnecting electrical systems and sensors, and installing two new Trane AHUs with dual supply fans, R-410A refrigerant, and updated controls. The project will reuse existing condensing units (CUs), linesets, and variable frequency drives. The estimated expenditure is $330,250, including $305,250 for equipment/installation and $25,000 for controls/permits. The justification is based on the vendor's unique qualifications and the refusal of other service providers due to workload. The notice is publicly posted from August 27, 2026, to September 11, 2026.
REQUIRED DELIVERABLES
6- Removal of AHU-1 and AHU-2
- Installation of new Trane AHUs
- Updated controls
- System commissioning
- 5 year compressor warranty
- 1 year parts and labor warranty
- Scope location
- South Creek Branch Library
- Reported agency
- Library District
Questions about this BID
How do I respond to this Bid from Orange County Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Brian Dornbush.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Orange County Library District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Dornbush at (407) 835-7618. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Removal of AHU-1 and AHU-2, Installation of new Trane AHUs, Updated controls, System commissioning, 5 year compressor warranty, 1 year parts and labor warranty. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Orange County Library District?
All active and historical solicitations from Orange County Library District are tracked and searchable. As a library district agency, Orange County Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Orange County Library District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: South Creek Branch Library. Review the full solicitation for detailed scope requirements.