Orange County Library System Elevator Modernization and Maintenance Services RFP OCLS-26-Elevator-001
Orange County Library DistrictLibrary District · Orlando, FL- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Aug 17, 2026
- Contract term
- 5 years
- Primary contact
- Seth Spring
The 30-second brief
The Orange County Library System is soliciting proposals for elevator modernization and a five-year maintenance agreement for its Main Library in Orlando, FL. Proposals are due by October 15, 2026.
Communication plan, Implementation plan, Quality assurance plan, Safety plan, W-9 Form, Bid Sheet
Qualifications/Experience (30%), Background/Key Personnel and Equipment (20%), Proposed Approach (25%), Schedule/Timeline (5%), Previous Work With The LIBRARY (5%), Overall Cost (15%)
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Summary
The Orange County Library System is soliciting proposals for elevator modernization and a five-year maintenance agreement for its Main Library in Orlando, FL. Proposals are due by October 15, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Communication plan
- Implementation plan
- Quality assurance plan
- Safety plan
- W-9 Form
- Bid Sheet
REQUIRED ATTACHMENTS
5- Attachment A LB Modernization
- Attachment B LB Maintenance
- W-9 Form
- Elevator Supplemental Documents
- Bid Sheet
REQUIRED STAFFING
4- Submit to
- 101 East Central Blvd., 5th Floor Human Resources Reception Desk, Orlando, Florida 32801
- Scope location
- Orlando, FL
- Reported agency
- Orange County Library System
Questions about this RFP
How do I respond to this RFP from Orange County Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 101 East Central Blvd., 5th Floor Human Resources Reception Desk, Orlando, Florida 32801. For questions, contact Seth Spring.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Orange County Library District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Seth Spring. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Installation Technicians, Maintenance Supervisor, Quality Assurance Supervisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Communication plan, Implementation plan, Quality assurance plan, Safety plan, W-9 Form, Bid Sheet. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications/Experience (30%), Background/Key Personnel and Equipment (20%), Proposed Approach (25%), Schedule/Timeline (5%), Previous Work With The LIBRARY (5%), Overall Cost (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Orange County Library District?
All active and historical solicitations from Orange County Library District are tracked and searchable. As a library district agency, Orange County Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A LB Modernization, Attachment B LB Maintenance, W-9 Form, Elevator Supplemental Documents, Bid Sheet. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Orange County Library District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Orlando, FL. Review the full solicitation for detailed scope requirements.