Orange County Library System HVAC System Replacement Sole Source OCLS-SS-2026-003
Orange County Library DistrictLibrary District · Orlando, FL- Due
- Sep 11, 2026
- Deadline passed
- Posted
- Aug 26, 2026
- Primary contact
- Brian Dornbush
- (407) 835-7618
The 30-second brief
The Orange County Library System (OCLS) has issued a sole source justification notice (OCLS-SS-2026-003) for the removal and replacement of the HVAC system at the Winter Garden Branch Library. The project involves replacing two air handling units (AHUs) and four air-cooled condensing units (CUs) with new R-454B compliant Trane equipment, including dual supply fans, upgraded electrical, updated controls, and a refrigerant leak detection alarm system. The estimated expenditure is $503,000, covering equipment, installation, controls, and permits. Greens Energy Services Inc. is the proposed vendor due to their unique qualifications and existing service contract. This notice is publicly posted from August 27, 2026, through September 11, 2026, to meet the 15-day requirement prior to final approval.
HVAC system replacement, R-454B compliant equipment, Refrigerant leak detection system, 5 year compressor warranty
Hear what Orange County Library District plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Orange County Library System (OCLS) has issued a sole source justification notice (OCLS-SS-2026-003) for the removal and replacement of the HVAC system at the Winter Garden Branch Library.
The project involves replacing two air handling units (AHUs) and four air-cooled condensing units (CUs) with new R-454B compliant Trane equipment, including dual supply fans, upgraded electrical, updated controls, and a refrigerant leak detection alarm system. The estimated expenditure is $503,000, covering equipment, installation, controls, and permits. Greens Energy Services Inc. is the proposed vendor due to their unique qualifications and existing service contract. This notice is publicly posted from August 27, 2026, through September 11, 2026, to meet the 15-day requirement prior to final approval.
REQUIRED DELIVERABLES
4- HVAC system replacement
- R-454B compliant equipment
- Refrigerant leak detection system
- 5 year compressor warranty
REQUIRED ATTACHMENTS
letter from manufacturer
- Scope location
- Winter Garden, FL
- Reported agency
- Orange County Library System
Questions about this BID
How do I respond to this Bid from Orange County Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Brian Dornbush.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Orange County Library District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Dornbush at (407) 835-7618. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: HVAC system replacement, R-454B compliant equipment, Refrigerant leak detection system, 5 year compressor warranty. Proposals should clearly address how each deliverable will be met.
Show 3 more questions
Where can I find more RFPs from Orange County Library District?
All active and historical solicitations from Orange County Library District are tracked and searchable. As a library district agency, Orange County Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: letter from manufacturer. Review the full document from Orange County Library District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Winter Garden, FL. Review the full solicitation for detailed scope requirements.