REQUEST FOR PROPOSAL RFP 26005
Washburn UniversityHigher Ed · Topeka, KS- Due
- Jan 9, 2026
- Deadline passed
- Posted
- Dec 12, 2025
- Primary contact
- Gabrielle Rye
The 30-second brief
Washburn University is seeking competitive proposals for the Mulvane Art Museum Lighting Replacement Project. This project involves replacing the existing lighting track on the first-floor exhibition space. Proposals are due by January 9, 2026.
Proposal, electronic copy of proposal, W-9, Certificate of Insurance (COI) Acord 25, Tax Clearance Certificate, Bid Bond, Signature Sheet, Pricing for Base Bids & Alternates, Subcontractor List, Preliminary Schedule, References, Exceptions to RFP.
Cost, Vendor Experience, Response format, Adequacy and completeness of proposal, Vendor's understanding of the project, Compliance with terms and conditions, Experience in providing like services, Qualified staff, Methodology to accomplish tasks.
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Summary
Washburn University is seeking competitive proposals for the Mulvane Art Museum Lighting Replacement Project. This project involves replacing the existing lighting track on the first-floor exhibition space. Proposals are due by January 9, 2026.
EVALUATION CRITERIA
9- Cost
- Vendor Experience
- Response format
- Adequacy and completeness of proposal
- Vendor's understanding of the project
- Compliance with terms and conditions
- Experience in providing like services
- Qualified staff
- Methodology to accomplish tasks
REQUIRED DELIVERABLES
12- Proposal
- Electronic copy of proposal
- W-9
- Certificate of Insurance (COI) Acord 25
- Tax Clearance Certificate
- Bid Bond
- Signature Sheet
- Pricing for Base Bids & Alternates
- Subcontractor List
- Preliminary Schedule
- References
- Exceptions to RFP
REQUIRED ATTACHMENTS
14- Bidder Information
- Qualifications & Experience
- Point by Point Response to Scope of Work Requirements
- Subcontractor List
- Preliminary Schedule
- References
- Exceptions to RFP
- Proposal Pricing Sheet
- Signature Sheet
- Bid Bond
- W-9
- Certificate of Insurance (COI) Acord 25
- Tax Clearance
- Sam.Gov ID and CAGE number
- Submit to
- [email protected]
- Scope location
- Mulvane Art Museum, Washburn University campus
Questions about this RFP
How do I respond to this RFP from Washburn University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Gabrielle Rye.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washburn University in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gabrielle Rye. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal, electronic copy of proposal, W-9, Certificate of Insurance (COI) Acord 25, Tax Clearance Certificate, Bid Bond, Signature Sheet, Pricing for Base Bids & Alternates, Subcontractor List, Preliminary Schedule, References, Exceptions to RFP.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Vendor Experience, Response format, Adequacy and completeness of proposal, Vendor's understanding of the project, Compliance with terms and conditions, Experience in providing like services, Qua..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washburn University?
All active and historical solicitations from Washburn University are tracked and searchable. As a higher ed agency, Washburn University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Information, Qualifications & Experience, Point by Point Response to Scope of Work Requirements, Subcontractor List, Preliminary Schedule, References, Exceptions to RFP, Proposal Pricing Sheet,. Review the full document from Washburn University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mulvane Art Museum, Washburn University campus. Review the full solicitation for detailed scope requirements.