Monroe County School District Milk and Dairy Products Bid M-2026 - Country Roads Food Cooperative
Monroe County School DistrictSchool · Union, WV- Due
- Apr 10, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Linda D. Knott
- (304) 466-6000 ext 1101
The 30-second brief
The Country Roads Food Cooperative (CRC) is soliciting sealed bids for the distribution of milk and dairy products for the 2026-2027 school year. The cooperative consists of 61 schools across 11 West Virginia districts: Boone, Greenbrier, Logan, McDowell, Monroe, Nicholas, Pocahontas, Raleigh, Summers, Webster, and Wyoming. The contract includes various milk types (1% white, fat-free chocolate, strawberry, skim) in half-pint paper and plastic containers, as well as shelf-stable options, buttermilk, cottage cheese, and 100% fruit juices. Bids are due by April 10, 2026, at 4:00 PM, and will be opened on April 22, 2026, at the SESC Office in Beckley, WV. The contract term begins July 1, 2026, through June 30, 2027, with potential for two one-year renewals.
Signed Bid Proposal, Signed Certification Regarding Disbarment, Signed Non-Collusion Affidavit, References from three customers
Price, quality of merchandise, service, consistency, availability of product, integrity of vendor
Hear what Monroe County School District plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Country Roads Food Cooperative (CRC) is soliciting sealed bids for the distribution of milk and dairy products for the 2026-2027 school year.
The cooperative consists of 61 schools across 11 West Virginia districts: Boone, Greenbrier, Logan, McDowell, Monroe, Nicholas, Pocahontas, Raleigh, Summers, Webster, and Wyoming. The contract includes various milk types (1% white, fat-free chocolate, strawberry, skim) in half-pint paper and plastic containers, as well as shelf-stable options, buttermilk, cottage cheese, and 100% fruit juices. Bids are due by April 10, 2026, at 4:00 PM, and will be opened on April 22, 2026, at the SESC Office in Beckley, WV. The contract term begins July 1, 2026, through June 30, 2027, with potential for two one-year renewals.
EVALUATION CRITERIA
6- Price
- Quality of merchandise
- Service
- Consistency
- Availability of product
- Integrity of vendor
REQUIRED DELIVERABLES
4- Signed Bid Proposal
- Signed Certification Regarding Disbarment
- Signed Non-Collusion Affidavit
- References from three customers
REQUIRED ATTACHMENTS
7- Bid Proposal
- No Bid Reply Form
- Certification Regarding Disbarment
- Non-Collusion Affidavit
- Product Descriptions and Estimated Quantities
- School Addresses
- School Calendar
- Submit to
- Summers County Board of Education, Child Nutrition Department, 418 Temple Street, Hinton, WV 25951
- Scope location
- Hinton, WV
Questions about this BID
How do I respond to this Bid from Monroe County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Summers County Board of Education, Child Nutrition Department, 418 Temple Street, Hinton, WV 25951. For questions, contact Linda D. Knott.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Monroe County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Linda D. Knott at (304) 466-6000 ext 1101. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed Bid Proposal, Signed Certification Regarding Disbarment, Signed Non-Collusion Affidavit, References from three customers. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, quality of merchandise, service, consistency, availability of product, integrity of vendor" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Monroe County School District?
All active and historical solicitations from Monroe County School District are tracked and searchable. As a school agency, Monroe County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal, No Bid Reply Form, Certification Regarding Disbarment, Non-Collusion Affidavit, Product Descriptions and Estimated Quantities, School Addresses, School Calendar. Review the full document from Monroe County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hinton, WV. Review the full solicitation for detailed scope requirements.