Country Roads Cooperative Food and Food Service Supplies RFP 2026
Monroe County School DistrictSchool · Union, WV- Due
- Mar 25, 2026
- Deadline passed
- Posted
- Feb 6, 2020
- Contract term
- 1 year
- Primary contact
- Linda Knott
- (304) 466-6000 ext 1100
The 30-second brief
The Country Roads Cooperative, representing Greenbrier, Logan, McDowell, Monroe, Nicholas, Pocahontas, Raleigh, Summers, Webster, and Wyoming Counties, is soliciting proposals for food and food service supplies. The cooperative spends approximately $6.5 million annually on food, milk, bread, disposables, kitchen supplies, and equipment. The goal is to secure a third-party vendor to perform purchasing services for non-commodity food and materials that meet State and Federal guidelines, including the National School Lunch Program. The contract term is one year with potential extensions up to three years. Proposals are due by 2:00 p.m. on March 25, 2026, at the Summers County Schools Child Nutrition office in Hinton, WV. A performance bond of 100% may be required.
Fee structure, Electronic tracking method, Market basket methods, Audit capability, Procurement documents, Signed addenda
Fee Proposal and Benefits (20 points), Qualifications and Financial Stability (25 points), Distribution and Value-Added Incentives (20 points), Contract Sourcing Performance and Prices (30 points)
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Summary
The Country Roads Cooperative, representing Greenbrier, Logan, McDowell, Monroe, Nicholas, Pocahontas, Raleigh, Summers, Webster, and Wyoming Counties, is soliciting proposals for food and food service supplies.
The cooperative spends approximately $6.5 million annually on food, milk, bread, disposables, kitchen supplies, and equipment. The goal is to secure a third-party vendor to perform purchasing services for non-commodity food and materials that meet State and Federal guidelines, including the National School Lunch Program. The contract term is one year with potential extensions up to three years. Proposals are due by 2:00 p.m. on March 25, 2026, at the Summers County Schools Child Nutrition office in Hinton, WV. A performance bond of 100% may be required.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Fee structure
- Electronic tracking method
- Market basket methods
- Audit capability
- Procurement documents
- Signed addenda
REQUIRED ATTACHMENTS
10- Appendix A
- Appendix B
- Appendix C
- Appendix D
- Appendix E
- Appendix F
- Appendix G
- Appendix H
- Audited financial statement
- Insurance evidence
- Submit to
- Summers County Schools Child Nutrition 418 Temple Street, Hinton, WV 25951
- Scope location
- Hinton, WV
Questions about this RFP
How do I respond to this RFP from Monroe County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Summers County Schools Child Nutrition 418 Temple Street, Hinton, WV 25951. For questions, contact Linda Knott.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Monroe County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Linda Knott at (304) 466-6000 ext 1100. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fee structure, Electronic tracking method, Market basket methods, Audit capability, Procurement documents, Signed addenda. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Fee Proposal and Benefits (20 points), Qualifications and Financial Stability (25 points), Distribution and Value-Added Incentives (20 points), Contract Sourcing Performance and Prices (30 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Monroe County School District?
All active and historical solicitations from Monroe County School District are tracked and searchable. As a school agency, Monroe County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A, Appendix B, Appendix C, Appendix D, Appendix E, Appendix F, Appendix G, Appendix H, Audited financial statement, Insurance evidence. Review the full document from Monroe County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hinton, WV. Review the full solicitation for detailed scope requirements.