Monroe County School District Country Roads Food Cooperative WV Local Meat Products RFQ 26-002
Monroe County School DistrictSchool · Union, WV- Due
- Apr 10, 2026
- Deadline passed
- Posted
- Mar 6, 2026
- Contract term
- 1 year
- Primary contact
- Linda D. Knott
- (304) 466-6000 ext 1103
The 30-second brief
The Monroe County School District, on behalf of the Country Roads Food Cooperative, is soliciting bids under RFQ# 26-002 for the procurement of West Virginia local meat products. The cooperative consists of Greenbrier, McDowell, Monroe, Nicholas, Pocahontas, Summers, Webster, Wyoming, Logan, Raleigh, and Boone counties. The scope includes the supply and direct delivery of cooked beef patties (2 oz), ground beef (40 lbs per case), and optional beef jerky to all schools within the cooperative. Products must be grown, manufactured, processed, or produced in West Virginia and meet federal Child Nutrition Program requirements. The initial contract term is July 1, 2026, through June 30, 2027, with two optional one-year renewals. Bids are due by 10:00 A.M. on April 10, 2026, at the Summers County Board of Education office in Hinton, WV.
Bid pricing, Product Description, Child nutrition product information label, W9 form, WV Business Registration Certificate, City Business License
Lowest overall total cost, compliance with mandatory terms, ability to meet delivery requirements
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Summary
The Monroe County School District, on behalf of the Country Roads Food Cooperative, is soliciting bids under RFQ# 26-002 for the procurement of West Virginia local meat products.
The cooperative consists of Greenbrier, McDowell, Monroe, Nicholas, Pocahontas, Summers, Webster, Wyoming, Logan, Raleigh, and Boone counties. The scope includes the supply and direct delivery of cooked beef patties (2 oz), ground beef (40 lbs per case), and optional beef jerky to all schools within the cooperative. Products must be grown, manufactured, processed, or produced in West Virginia and meet federal Child Nutrition Program requirements. The initial contract term is July 1, 2026, through June 30, 2027, with two optional one-year renewals. Bids are due by 10:00 A.M. on April 10, 2026, at the Summers County Board of Education office in Hinton, WV.
EVALUATION CRITERIA
3- Lowest overall total cost
- Compliance with mandatory terms
- Ability to meet delivery requirements
REQUIRED DELIVERABLES
6- Bid pricing
- Product Description
- Child nutrition product information label
- W9 form
- WV Business Registration Certificate
- City Business License
REQUIRED ATTACHMENTS
5- Exhibit A Pricing Page
- Addendum Acknowledgment Form
- Purchasing Affidavit
- Lobbying Certification
- Suspension and Debarment Certification
- Submit to
- Summers County Board of Education, Attn: Linda D. Knott, 418 Temple Street, Hinton, WV 25951
- Duration
- 36 months
- Scope location
- Hinton, WV
Questions about this RFQ
How do I respond to this RFQ from Monroe County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Summers County Board of Education, Attn: Linda D. Knott, 418 Temple Street, Hinton, WV 25951. For questions, contact Linda D. Knott.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Monroe County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Linda D. Knott at (304) 466-6000 ext 1103. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid pricing, Product Description, Child nutrition product information label, W9 form, WV Business Registration Certificate, City Business License. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest overall total cost, compliance with mandatory terms, ability to meet delivery requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Monroe County School District?
All active and historical solicitations from Monroe County School District are tracked and searchable. As a school agency, Monroe County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A Pricing Page, Addendum Acknowledgment Form, Purchasing Affidavit, Lobbying Certification, Suspension and Debarment Certification. Review the full document from Monroe County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hinton, WV. Review the full solicitation for detailed scope requirements.