Mercedes Independent School District Employee Benefits RFP 2026-05
Mercedes Independent School DistrictSchool · Mercedes, TX- Due
- May 20, 2026
- Deadline passed
- Posted
- Jan 1, 2026
- Contract term
- 1 year
- Primary contact
- Daniel Hernandez
The 30-second brief
Mercedes Independent School District is seeking proposals for employee benefits services, including a self-funded plan, third-party administrator (TPA), and preferred provider organization (PPO) network access. The effective date for these services is September 1, 2026.
Introduction Letter, Company Information, Detail Pricing of all costs associated with this RFP, District Required Forms, Response to Questionnaires, Exhibits (Census, Claims Utilization, Plan Benefit Summary)
Purchase price of all plan aspects, reputation of the vendor and of the vendor's goods or services, quality of the vendor's goods or services, extent to which the goods or services meet the district's needs, vendor's past relationship with the district, impact on the ability of the district to comply with laws and rules relating to historically underutilized business (not applicable), total long-term cost to the district to acquire the vendor's goods or services, whether the vendor or the vendor's ultimate parent company or majority owner: A) has its principal place of business in this state; or B) employs at least 500 persons in this state; and any other relevant factor specifically stated in the request for bids or proposals.
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Summary
Mercedes Independent School District is seeking proposals for employee benefits services, including a self-funded plan, third-party administrator (TPA), and preferred provider organization (PPO) network access. The effective date for these services is September 1, 2026.
EVALUATION CRITERIA
Purchase price of all plan aspects, reputation of the vendor and of the vendor's goods or services, quality of the vendor's goods or services, extent to which the goods or services meet the district's needs, vendor's past relationship with the district, impact on the ability of the district to comply with laws and rules relating to historically underutilized business (not applicable), total long-term cost to the district to acquire the vendor's goods or services, whether the vendor or the vendor's ultimate parent company or majority owner: A) has its principal place of business in this state; or B) employs at least 500 persons in this state; and any other relevant factor specifically stated in the request for bids or proposals.
REQUIRED DELIVERABLES
6- Introduction Letter
- Company Information
- Detail Pricing of all costs associated with this RFP
- District Required Forms
- Response to Questionnaires
- Exhibits (Census, Claims Utilization, Plan Benefit Summary)
REQUIRED ATTACHMENTS
10- IRS Form W-9
- Conflict of Interest Questionnaire
- Questionnaire
- Rate Pages
- Felony Conviction Notice
- Non-Collusion Statement & Signature Sheet
- Administrative Service Agreement (ASA) draft
- Insurance Certificate
- Employee Census
- Plan Benefit Summaries
- Submit to
- 801 Hidalgo St, Mercedes, Texas 78570
- Duration
- 24 months
- Scope location
- Mercedes, Texas
Questions about this RFP
How do I respond to this RFP from Mercedes Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 801 Hidalgo St, Mercedes, Texas 78570. For questions, contact Daniel Hernandez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mercedes Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daniel Hernandez. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Introduction Letter, Company Information, Detail Pricing of all costs associated with this RFP, District Required Forms, Response to Questionnaires, Exhibits (Census, Claims Utilization, Plan Benefit Summary). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price of all plan aspects, reputation of the vendor and of the vendor's goods or services, quality of the vendor's goods or services, extent to which the goods or services meet the district's..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mercedes Independent School District?
All active and historical solicitations from Mercedes Independent School District are tracked and searchable. As a school agency, Mercedes Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: IRS Form W-9, Conflict of Interest Questionnaire, Questionnaire, Rate Pages, Felony Conviction Notice, Non-Collusion Statement & Signature Sheet, Administrative Service Agreement (ASA) draft, Insuranc. Review the full document from Mercedes Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mercedes, Texas. Review the full solicitation for detailed scope requirements.