Mercedes Independent School District Workers' Compensation Insurance RFP 2026-08
Mercedes Independent School DistrictSchool · Mercedes, TX- Due
- May 20, 2026
- Deadline passed
- Posted
- Jan 1, 2026
- Contract term
- 1 year
- Primary contact
- Daniel Hernandez
The 30-second brief
Mercedes Independent School District is seeking proposals for fully funded workers' compensation insurance coverage for the period of September 1, 2026, to August 31, 2027. The RFP outlines requirements for proposals, including company qualifications, loss control services, claims administration, and pricing.
Proposal response, IRS Form W-9, Conflict of Interest Questionnaire, Specimen agreements/contracts, Proof of Errors and Omissions policy, Most recently audited financial statement (if self-funded program), Biography of assigned representative, Summary of services, Description of loss control services, Description of risk management materials, Description of education/training, Description of assistance for Extra Hazardous Employer, Description of claims administration quality control, Description of claims handling changes, Description of Austin TWCC representative, Claims office address/phone, "800" claims number, Method of educating personnel, Time limitations for quotes, Pricing structure dependency, Assessment provisions, Billing method, Excess stop-loss carrier information, Carrier financial ratings, Excess stop-loss terms/limits, Standard report types, Ad-hoc report availability, Special report turnaround time, Company information, Workers' compensation pricing.
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Summary
Mercedes Independent School District is seeking proposals for fully funded workers' compensation insurance coverage for the period of September 1, 2026, to August 31, 2027.
The RFP outlines requirements for proposals, including company qualifications, loss control services, claims administration, and pricing.
REQUIRED DELIVERABLES
30- Proposal response
- IRS Form W-9
- Conflict of Interest Questionnaire
- Specimen agreements/contracts
- Proof of Errors and Omissions policy
- Most recently audited financial statement (if self-funded program)
- Biography of assigned representative
- Summary of services
- Description of loss control services
- Description of risk management materials
- Description of education/training
- Description of assistance for Extra Hazardous Employer
- Description of claims administration quality control
- Description of claims handling changes
- Description of Austin TWCC representative
- Claims office address/phone
- "800" claims number
- Method of educating personnel
- Time limitations for quotes
- Pricing structure dependency
- Assessment provisions
- Billing method
- Excess stop-loss carrier information
- Carrier financial ratings
- Excess stop-loss terms/limits
- Standard report types
- Ad-hoc report availability
- Special report turnaround time
- Company information
- Workers' compensation pricing
REQUIRED ATTACHMENTS
29- IRS Form W-9
- Conflict of Interest Questionnaire
- Specimen agreements/contracts
- Proof of Errors and Omissions policy
- Most recently audited financial statement (if self-funded program)
- Biography of assigned representative
- Summary of services
- Description of loss control services
- Description of risk management materials
- Description of education/training
- Description of assistance for Extra Hazardous Employer
- Description of claims administration quality control
- Description of claims handling changes
- Description of Austin TWCC representative
- Claims office address/phone
- "800" claims number
- Method of educating personnel
- Time limitations for quotes
- Pricing structure dependency
- Assessment provisions
- Billing method
- Excess stop-loss carrier information
- Carrier financial ratings
- Excess stop-loss terms/limits
- Standard report types
- Ad-hoc report availability
- Special report turnaround time
- Company information
- Workers' compensation pricing
- Submit to
- 801 Hidalgo St., Mercedes, TX 78570
- Scope location
- Mercedes, Texas
Questions about this RFP
How do I respond to this RFP from Mercedes Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 801 Hidalgo St., Mercedes, TX 78570. For questions, contact Daniel Hernandez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mercedes Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daniel Hernandez. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal response, IRS Form W-9, Conflict of Interest Questionnaire, Specimen agreements/contracts, Proof of Errors and Omissions policy, Most recently audited financial statement (if self-funded program), Biography of assigned representative, Summary of services, Description of loss control service. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Mercedes Independent School District?
All active and historical solicitations from Mercedes Independent School District are tracked and searchable. As a school agency, Mercedes Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: IRS Form W-9, Conflict of Interest Questionnaire, specimen agreements/contracts, proof of Errors and Omissions policy, most recently audited financial statement (if self-funded program), biography of. Review the full document from Mercedes Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mercedes, Texas. Review the full solicitation for detailed scope requirements.