Memphis Area Transit Authority - One-Year Bulk Lubricant Services - IFB 112026AB (2026)
Memphis Area Transit AuthorityPublic Authority · Memphis, TN- Due
- Nov 20, 2026
- 24 days left
- Posted
- Oct 20, 2026
- Contract term
- 1 year
- Primary contact
- Ashley Best
- (901) 722-7182
The 30-second brief
The Memphis Area Transit Authority is seeking qualified vendors to provide bulk Synthetic Gear Oil, Synthetic Blend Oil, Transmission Fluid, Antifreeze, and Diesel Exhaust Fluid delivery on an as-needed and pre-determined basis throughout the year. The scope includes supplying products meeting EPA and TDEC regulations, utilizing monitoring systems and software for DEF services, and providing quarterly usage reports. Estimated annual usage includes 7,500 gallons of SAE 15W-40 Motor Oil Synthetic Blend, 6,500 gallons of Antifreeze 50/50 Mix Blend, 2,000 gallons of Diesel Exhaust Fluid (DEF), 1,600 gallons of Full Synthetic Automatic Transmission Fluid, 1,500 gallons of Antifreeze 50/50 Mix Blend Tote, and 110 gallons of Synthetic Hypoid Gear Oil 75W-90. Deliveries are to be made to 1370 Levee Road, Memphis, TN 38108. The submission deadline is November 20, 2026, at 11:00 a.m. CST, with written questions due by November 3, 2026. The contract term is anticipated to be one year from November 2026 until October 2027.
Diesel Exhaust Fluid, Antifreeze 50/50 Mix Blend, Antifreeze 50/50 Mix Blend Tote, SAE 15W-40 Motor Oil Synthetic Blend, Full Synthetic Automatic Transmission Fluid, Synthetic Hypoid Gear Oil 75W-90
Lowest Responsive and Responsible bidder
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Summary
The Memphis Area Transit Authority is seeking qualified vendors to provide bulk Synthetic Gear Oil, Synthetic Blend Oil, Transmission Fluid, Antifreeze, and Diesel Exhaust Fluid delivery on an as-needed and pre-determined basis throughout the year.
The scope includes supplying products meeting EPA and TDEC regulations, utilizing monitoring systems and software for DEF services, and providing quarterly usage reports. Estimated annual usage includes 7,500 gallons of SAE 15W-40 Motor Oil Synthetic Blend, 6,500 gallons of Antifreeze 50/50 Mix Blend, 2,000 gallons of Diesel Exhaust Fluid (DEF), 1,600 gallons of Full Synthetic Automatic Transmission Fluid, 1,500 gallons of Antifreeze 50/50 Mix Blend Tote, and 110 gallons of Synthetic Hypoid Gear Oil 75W-90. Deliveries are to be made to 1370 Levee Road, Memphis, TN 38108. The submission deadline is November 20, 2026, at 11:00 a.m. CST, with written questions due by November 3, 2026. The contract term is anticipated to be one year from November 2026 until October 2027.
EVALUATION CRITERIA
Lowest Responsive and Responsible bidder
REQUIRED DELIVERABLES
6- Diesel Exhaust Fluid
- Antifreeze 50/50 Mix Blend
- Antifreeze 50/50 Mix Blend Tote
- SAE 15W-40 Motor Oil Synthetic Blend
- Full Synthetic Automatic Transmission Fluid
- Synthetic Hypoid Gear Oil 75W-90
REQUIRED ATTACHMENTS
Addenda Acknowledgment Form, Contact and Reference Form, Affidavit of Non-Collusion, Buy America Certificate, Federal Tax Liability and Recent Felony Conviction, Business Questionnaire, Certification of Primary Participant Regarding Debarment, Suspension, and other Responsibility Matters, Certification of Lower-Tier Participants Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion, Certification of Restrictions on Lobbying, National Defense Authorization Act Telecommunication, Explanation of No Response, Bid Form, Bid Cost Spreadsheet on USB drive, Insurance certificates (Commercial General Liability, Automobile Liability, Workers' Compensation, Contractor's Pollution Liability)
- Submit to
- 1370 Levee Road, Memphis, TN 38108
- Duration
- 12 months
- Scope location
- Memphis, TN
Questions about this IFB
How do I respond to this IFB from Memphis Area Transit Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1370 Levee Road, Memphis, TN 38108. For questions, contact Ashley Best.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Memphis Area Transit Authority in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashley Best at (901) 722-7182. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Diesel Exhaust Fluid, Antifreeze 50/50 Mix Blend, Antifreeze 50/50 Mix Blend Tote, SAE 15W-40 Motor Oil Synthetic Blend, Full Synthetic Automatic Transmission Fluid, Synthetic Hypoid Gear Oil 75W-90. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Responsive and Responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Memphis Area Transit Authority?
All active and historical solicitations from Memphis Area Transit Authority are tracked and searchable. As a public authority agency, Memphis Area Transit Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addenda Acknowledgment Form, Contact and Reference Form, Affidavit of Non-Collusion, Buy America Certificate, Federal Tax Liability and Recent Felony Conviction, Business Questionnaire, Certification. Review the full document from Memphis Area Transit Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Memphis, TN. Review the full solicitation for detailed scope requirements.