Memphis Area Transit Authority - Insurance Brokerage Services - RFP 110926AB (2026)
Memphis Area Transit AuthorityPublic Authority · Memphis, TN- Due
- Nov 9, 2026
- 13 days left
- Posted
- Oct 9, 2026
- Contract term
- 5 years
- Primary contact
- Ashley Best
- (901) 722-7182
The 30-second brief
The Memphis Area Transit Authority is seeking proposals from qualified insurance brokers and agents to design, market, and implement comprehensive property and casualty insurance coverages, and provide policyholder services and claims management. The selected broker will work on MATA's behalf to seek out quotes from a broad range of underwriters, analyze quotations, negotiate changes, and present a recommended package of coverages for approval. Covered insurance programs currently include property, general liability, specified perils on buses and trolleys, auto physical damage, terrorism, crime and fiduciary, directors & officers and employment practices liability, excess workers' compensation, and cyber liability. The anticipated contract term is five years, expected to begin in November 2026 through October 2031. Proposals are due by November 9, 2026, at 11:00 A.M. C.S.T., and must be submitted to MATA's Purchasing Offices at 1330 Levee Road, Memphis, TN 38108. A pre-proposal meeting will be held via Microsoft Teams on October 14, 2026. All proposals must be fee-based; commission-based proposals will not be accepted.
Technical Qualifications (Qualifications and Experience, Service to the account), Overall Cost
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Summary
The Memphis Area Transit Authority is seeking proposals from qualified insurance brokers and agents to design, market, and implement comprehensive property and casualty insurance coverages, and provide policyholder services and claims management.
The selected broker will work on MATA's behalf to seek out quotes from a broad range of underwriters, analyze quotations, negotiate changes, and present a recommended package of coverages for approval. Covered insurance programs currently include property, general liability, specified perils on buses and trolleys, auto physical damage, terrorism, crime and fiduciary, directors & officers and employment practices liability, excess workers' compensation, and cyber liability. The anticipated contract term is five years, expected to begin in November 2026 through October 2031. Proposals are due by November 9, 2026, at 11:00 A.M. C.S.T., and must be submitted to MATA's Purchasing Offices at 1330 Levee Road, Memphis, TN 38108. A pre-proposal meeting will be held via Microsoft Teams on October 14, 2026. All proposals must be fee-based; commission-based proposals will not be accepted.
EVALUATION CRITERIA
Technical Qualifications (Qualifications and Experience, Service to the account), Overall Cost
REQUIRED ATTACHMENTS
Proposal Pricing Form, Contact and Reference Form, Addenda Acknowledgment Form, Affidavit of Non-Collusion, Federal Tax Liability and Recent Felony Conviction, Buy America Certificate, Certification of Primary Participation Regarding Debarment Suspension and Other Responsibility Matters, Certification of Lower-Tier Participants Regarding Debarment Suspension Ineligibility and Voluntary Exclusion, Certification of Restrictions on Lobbying, National Defense Authorization Act Telecommunications, Explanation of No Response, Proposal Form, W-9 form
- Submit to
- 1370 Levee Road, Memphis, TN 38108
- Scope location
- Memphis, TN
Questions about this RFP
How do I respond to this RFP from Memphis Area Transit Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1370 Levee Road, Memphis, TN 38108. For questions, contact Ashley Best.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Memphis Area Transit Authority in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashley Best at (901) 722-7182. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Qualifications (Qualifications and Experience, Service to the account), Overall Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Memphis Area Transit Authority?
All active and historical solicitations from Memphis Area Transit Authority are tracked and searchable. As a public authority agency, Memphis Area Transit Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Pricing Form, Contact and Reference Form, Addenda Acknowledgment Form, Affidavit of Non-Collusion, Federal Tax Liability and Recent Felony Conviction, Buy America Certificate, Certification o. Review the full document from Memphis Area Transit Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Memphis, TN. Review the full solicitation for detailed scope requirements.