Madison County Schools Pizza Services RFP 2026-R03
Madison County School DistrictSchool · Richmond, KY- Due
- Sep 2, 2026
- Deadline passed
- Posted
- Aug 17, 2026
- Contract term
- 1 year
- Primary contact
- Dustin Brumbaugh
The 30-second brief
Madison County Schools is soliciting proposals for the provision of freshly prepared and baked pizzas to 22 schools within the district (Richmond, Berea, and Waco, KY). The scope includes 14-inch large pan/thick pizzas with both whole grain and regular crusts in pepperoni, cheese, sausage, and vegetable varieties, all prepared with low-fat cheese. Pizzas must meet National School Lunch & Child Nutrition Program meal patterns and include a nutritional analysis. The contract period runs from September 2026 through June 30, 2027, with four optional one-year renewals. Proposals are evaluated on a 1,000-point scale: 700 points for cost and 300 points for technical criteria (operations and food quality). Submissions are due by September 2, 2026, at 3:00 PM EST.
Technical Proposal, Cost Proposal, Nutritional Analysis, Delivery Statements, Monthly Invoices
Mandatory Requirements (Pass/Fail), Operations (150 points), Food Quality (150 points), Cost Proposal (700 points)
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Summary
Madison County Schools is soliciting proposals for the provision of freshly prepared and baked pizzas to 22 schools within the district (Richmond, Berea, and Waco, KY).
The scope includes 14-inch large pan/thick pizzas with both whole grain and regular crusts in pepperoni, cheese, sausage, and vegetable varieties, all prepared with low-fat cheese. Pizzas must meet National School Lunch & Child Nutrition Program meal patterns and include a nutritional analysis. The contract period runs from September 2026 through June 30, 2027, with four optional one-year renewals. Proposals are evaluated on a 1,000-point scale: 700 points for cost and 300 points for technical criteria (operations and food quality). Submissions are due by September 2, 2026, at 3:00 PM EST.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Technical Proposal
- Cost Proposal
- Nutritional Analysis
- Delivery Statements
- Monthly Invoices
REQUIRED ATTACHMENTS
7- Attachment A (Solicitation Response Cover Page)
- Article 5 (Technical Proposal)
- Article 47 (Certificate of Insurance)
- Attachment B (Non-Discrimination Form)
- Attachment C (Required Affidavit)
- Attachment D (Resident Vendor Affidavit)
- Attachment E (Cost Proposal)
- Submit to
- Madison County Schools Board Office, 301 Highland Park Drive, Richmond, Kentucky 40475
- Scope location
- Richmond, KY
- Reported agency
- Madison County Schools
Questions about this RFP
How do I respond to this RFP from Madison County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Madison County Schools Board Office, 301 Highland Park Drive, Richmond, Kentucky 40475. For questions, contact Dustin Brumbaugh.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Madison County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dustin Brumbaugh. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Cost Proposal, Nutritional Analysis, Delivery Statements, Monthly Invoices. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mandatory Requirements (Pass/Fail), Operations (150 points), Food Quality (150 points), Cost Proposal (700 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Madison County School District?
All active and historical solicitations from Madison County School District are tracked and searchable. As a school agency, Madison County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (Solicitation Response Cover Page), Article 5 (Technical Proposal), Article 47 (Certificate of Insurance), Attachment B (Non-Discrimination Form), Attachment C (Required Affidavit), Attac. Review the full document from Madison County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Richmond, KY. Review the full solicitation for detailed scope requirements.