Madison County Schools - Pizza Procurement Request for Proposals - RFP # 2026-R04
Madison County School DistrictSchool · Richmond, KY- Due
- Sep 29, 2026
- Deadline passed
- Posted
- Sep 8, 2026
- Contract term
- 1 year
- Primary contact
- Dustin Brumbaugh
- (859) 624-4500
The 30-second brief
Madison County Schools requests proposals for pizza products for 22 schools across Richmond, Berea, and Waco, KY. The solicitation covers 14-inch large pan/thick whole grain crust and regular crust pizzas in pepperoni, cheese, sausage, and vegetable varieties, prepared with low-fat cheese and meeting National School Lunch & Child Nutrition Program meal pattern guidelines. Proposals are due by September 29, 2026, at 3:00 PM EDT, with written questions due by September 16, 2026. The initial contract runs from October 2026 through June 30, 2027, with options for four 1-year renewals. Evaluation is based on technical proposal criteria (operations and food quality) worth 300 points and cost proposals worth 700 points.
14-Inch Large Pan/Thick Whole Grain Crust Pizza (Pepperoni, Cheese, Sausage, Vegetable); 14-Inch Large Pan/Thick Regular Crust Pizza (Pepperoni, Cheese, Sausage, Vegetable); Nutritional analysis for individual slices
Mandatory Requirements (pass/fail), Operations (150 points), Food Quality (150 points), Cost Proposal (700 points)
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Summary
Madison County Schools requests proposals for pizza products for 22 schools across Richmond, Berea, and Waco, KY. The solicitation covers 14-inch large pan/thick whole grain crust and regular crust pizzas in pepperoni, cheese, sausage, and vegetable varieties, prepared with low-fat cheese and meeting National School Lunch & Child Nutrition Program meal pattern guidelines.
Proposals are due by September 29, 2026, at 3:00 PM EDT, with written questions due by September 16, 2026. The initial contract runs from October 2026 through June 30, 2027, with options for four 1-year renewals. Evaluation is based on technical proposal criteria (operations and food quality) worth 300 points and cost proposals worth 700 points.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
3- 14-Inch Large Pan/Thick Whole Grain Crust Pizza (Pepperoni, Cheese, Sausage, Vegetable)
- 14-Inch Large Pan/Thick Regular Crust Pizza (Pepperoni, Cheese, Sausage, Vegetable)
- Nutritional analysis for individual slices
REQUIRED ATTACHMENTS
7- ATTACHMENT A - SOLICITATION RESPONSE COVER PAGE
- ARTICLE 5 - TECHNICAL PROPOSAL
- ATTACHMENT B - NON-DISCRIMINATION / MINORITY-OWNED BUSINESS FORM
- ATTACHMENT C - REQUIRED AFFIDAVIT FOR BIDDERS
- OFFERORS AND CONTRACTORS
- ATTACHMENT D - RESIDENT VENDOR AFFIDAVIT
- ATTACHMENT E - COST PROPOSAL
- Submit to
- https://www.madison.kyschools.us/departments/human-resources/purchasing-information
- Duration
- 12 months
- Scope location
- Richmond, KY
- Reported agency
- Madison County Schools
Questions about this RFP
How do I respond to this RFP from Madison County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.madison.kyschools.us/departments/human-resources/purchasing-information. For questions, contact Dustin Brumbaugh.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Madison County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dustin Brumbaugh at (859) 624-4500. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 14-Inch Large Pan/Thick Whole Grain Crust Pizza (Pepperoni, Cheese, Sausage, Vegetable); 14-Inch Large Pan/Thick Regular Crust Pizza (Pepperoni, Cheese, Sausage, Vegetable); Nutritional analysis for individual slices. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mandatory Requirements (pass/fail), Operations (150 points), Food Quality (150 points), Cost Proposal (700 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Madison County School District?
All active and historical solicitations from Madison County School District are tracked and searchable. As a school agency, Madison County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: ATTACHMENT A - SOLICITATION RESPONSE COVER PAGE, ARTICLE 5 - TECHNICAL PROPOSAL, ATTACHMENT B - NON-DISCRIMINATION / MINORITY-OWNED BUSINESS FORM, ATTACHMENT C - REQUIRED AFFIDAVIT FOR BIDDERS, OFFERO. Review the full document from Madison County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Richmond, KY. Review the full solicitation for detailed scope requirements.