Madison County Schools Cleaning Services for Board of Education RFP 2026-2
Madison County School DistrictSchool · Richmond, KY- Due
- Aug 18, 2026
- Deadline passed
- Posted
- Jul 27, 2026
- Contract term
- 1 year
- Primary contact
- Dustin Brumbaugh
The 30-second brief
The Madison County Board of Education is requesting proposals for professional cleaning and janitorial services for its building located at 301 Highland Park Drive, Richmond, KY. The scope of work includes daily, weekly, and monthly cleaning tasks for approximately 16,000 square feet of space, covering offices, conference rooms, restrooms, and common areas. Specific tasks include trash removal, sanitizing fixtures, floor sweeping/mopping, and annual floor finishing (strip/wax). The contractor must provide all labor, supervision, and equipment (buffers, vacuums, etc.), while the District provides cleaning chemicals and paper products. Proposals are due by August 18, 2026. A pre-bid meeting is scheduled for August 4, 2026.
Technical Proposal, Cost Proposal, References, Operations Description
Technical Proposal Mandatory Requirements (300 points), Technical Proposal Operations (200 points), Cost Proposal (500 points)
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Summary
The Madison County Board of Education is requesting proposals for professional cleaning and janitorial services for its building located at 301 Highland Park Drive, Richmond, KY. The scope of work includes daily, weekly, and monthly cleaning tasks for approximately 16,000 square feet of space, covering offices, conference rooms, restrooms, and common areas.
Specific tasks include trash removal, sanitizing fixtures, floor sweeping/mopping, and annual floor finishing (strip/wax). The contractor must provide all labor, supervision, and equipment (buffers, vacuums, etc.), while the District provides cleaning chemicals and paper products. Proposals are due by August 18, 2026. A pre-bid meeting is scheduled for August 4, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Technical Proposal
- Cost Proposal
- References
- Operations Description
REQUIRED ATTACHMENTS
7- Attachment A (Solicitation Response Cover Page)
- Article 5 (Technical Proposal)
- Article 47 (Certificate of Insurance)
- Attachment B (Non-Discrimination Form)
- Attachment C (Required Affidavit)
- Attachment D (Resident Vendor Affidavit)
- Attachment E (Cost Proposal)
- Submit to
- 301 Highland Park Drive, Richmond, Kentucky 40475
- Duration
- 10 months
- Scope location
- Richmond, KY
- Projected sq ft
- 16,000 sq ft
- Reported agency
- Madison County Schools
Questions about this RFP
How do I respond to this RFP from Madison County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 301 Highland Park Drive, Richmond, Kentucky 40475. For questions, contact Dustin Brumbaugh.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Madison County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dustin Brumbaugh. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Cost Proposal, References, Operations Description. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Proposal Mandatory Requirements (300 points), Technical Proposal Operations (200 points), Cost Proposal (500 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Madison County School District?
All active and historical solicitations from Madison County School District are tracked and searchable. As a school agency, Madison County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (Solicitation Response Cover Page), Article 5 (Technical Proposal), Article 47 (Certificate of Insurance), Attachment B (Non-Discrimination Form), Attachment C (Required Affidavit), Attac. Review the full document from Madison County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Richmond, KY. The total projected area is 16000 sq ft. Review the full solicitation for detailed scope requirements.