Loudoun County, Virginia Grounds Maintenance Services for PRCS Sites - IFB #RFQ 714032 (2026)
Loudoun CountyCounty · Leesburg, VA- Due
- Nov 17, 2026
- 6 days left
- Posted
- Oct 14, 2026
- Contract term
- 1 year
- Primary contact
- Sadia Ferguson
- (571) 627-7465
The 30-second brief
Loudoun County, Virginia is seeking bids for grounds maintenance services for various Parks, Recreation and Community Services (PRCS) sites. The scope of work includes lawn mowing, trimming, edging, leaf removal, nuisance ordinance mowing, general landscape labor, weed control, pruning, annual mulching, core-aeration, turf fertilization, and over-seeding with Turf-Type Tall Fescue. Bidders must demonstrate at least 5 years of experience and provide 3 comparable references, along with valid Virginia Department of Agricultural and Consumer Services (VDACS) Pesticide Business License and fertilizer applicator certificates. The submission deadline is November 17, 2026, at 4:00 p.m. Local Time. An optional virtual pre-bid conference was held on October 28, 2026, and questions were due by October 28, 2026.
Lowest responsive and responsible bidder based on total cost for each line item
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Summary
Loudoun County, Virginia is seeking bids for grounds maintenance services for various Parks, Recreation and Community Services (PRCS) sites.
The scope of work includes lawn mowing, trimming, edging, leaf removal, nuisance ordinance mowing, general landscape labor, weed control, pruning, annual mulching, core-aeration, turf fertilization, and over-seeding with Turf-Type Tall Fescue. Bidders must demonstrate at least 5 years of experience and provide 3 comparable references, along with valid Virginia Department of Agricultural and Consumer Services (VDACS) Pesticide Business License and fertilizer applicator certificates. The submission deadline is November 17, 2026, at 4:00 p.m. Local Time. An optional virtual pre-bid conference was held on October 28, 2026, and questions were due by October 28, 2026.
EVALUATION CRITERIA
Lowest responsive and responsible bidder based on total cost for each line item
REQUIRED ATTACHMENTS
7- W-9 Form
- Certificate of Insurance
- Addenda
- Proof of Authority to Transact Business in Virginia Form
- Attachment I - References
- Pesticide Business License
- Fertilizer Application Certificate
- Submit to
- https://ebsprdext.loudoun.gov/OA_HTML/AppsLocalLogin.jsp
- Duration
- 84 months
- Scope location
- Leesburg, Virginia
- Reported agency
- County of Loudoun, Virginia
Questions about this BID
How do I respond to this Bid from Loudoun County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://ebsprdext.loudoun.gov/OA_HTML/AppsLocalLogin.jsp. For questions, contact Sadia Ferguson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Loudoun County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sadia Ferguson at (571) 627-7465. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder based on total cost for each line item" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Loudoun County?
All active and historical solicitations from Loudoun County are tracked and searchable. As a county agency, Loudoun County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 Form, Certificate of Insurance, Addenda, Proof of Authority to Transact Business in Virginia Form, Attachment I - References, Pesticide Business License, Fertilizer Application Certificate. Review the full document from Loudoun County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Leesburg, Virginia. Review the full solicitation for detailed scope requirements.