Loudon Utilities Board - Pump and Motor Repair, Rebuild, and Field Services - RFQ 2026
Loudon Utilities BoardUtility District · Loudon, TN- Due
- Aug 31, 2026
- Deadline passed
- Posted
- Aug 11, 2026
- Contract term
- 2 years
- Primary contact
- Brett Zimmerman
The 30-second brief
Loudon Utilities Board seeks statements of qualifications from qualified firms to establish a pre-qualified vendor pool for pump and motor repair, rebuild, machining, rewind, testing, and field services on an as-needed, non-exclusive basis for water treatment plants, water distribution systems, wastewater treatment plants, and wastewater collection systems. Equipment covered ranges from approximately 5 to 500 horsepower in single-phase and three-phase configurations at 208V, 240V, and 480V. Work includes complete rebuilds and major overhauls, minor and routine repairs, and 24/7 field and emergency services. Submittals are due by August 31, 2026, at 2:00 p.m. ET. Written questions are due by August 24, 2026, at 4:00 p.m. ET. The initial contract term is two years with up to three additional one-year renewal options.
Experience and demonstrated performance on comparable municipal water and wastewater pump and motor repair (25%), Shop capability — machining, balancing, rewind, coating, crane capacity, and testing facilities (25%), Field service capability, proximity, guaranteed response times, and 24-hour emergency availability (25%), References and client feedback (25%)
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Summary
Loudon Utilities Board seeks statements of qualifications from qualified firms to establish a pre-qualified vendor pool for pump and motor repair, rebuild, machining, rewind, testing, and field services on an as-needed, non-exclusive basis for water treatment plants, water distribution systems, wastewater treatment plants, and wastewater collection systems.
Equipment covered ranges from approximately 5 to 500 horsepower in single-phase and three-phase configurations at 208V, 240V, and 480V. Work includes complete rebuilds and major overhauls, minor and routine repairs, and 24/7 field and emergency services. Submittals are due by August 31, 2026, at 2:00 p.m. ET. Written questions are due by August 24, 2026, at 4:00 p.m. ET. The initial contract term is two years with up to three additional one-year renewal options.
EVALUATION CRITERIA
Experience and demonstrated performance on comparable municipal water and wastewater pump and motor repair (25%), Shop capability — machining, balancing, rewind, coating, crane capacity, and testing facilities (25%), Field service capability, proximity, guaranteed response times, and 24-hour emergency availability (25%), References and client feedback (25%)
REQUIRED ATTACHMENTS
12- Letter of Transmittal
- Firm Information
- Licenses and Registrations
- ACORD insurance certificate
- Shop Capabilities
- Test Facilities
- Field Service Capabilities
- References
- Representative Projects
- Warranty details
- Subcontractor identification
- Exceptions list
- Submit to
- Loudon Utilities Board, Attn: Brett Zimmerman, PO Box 69, Loudon, TN 37774 or via email with subject line 'RFQ LUB-2026 — Pump Repair Services'
- Duration
- 60 months
- Scope location
- Loudon, Tennessee
Questions about this RFQ
How do I respond to this RFQ from Loudon Utilities Board?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 31, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Loudon Utilities Board, Attn: Brett Zimmerman, PO Box 69, Loudon, TN 37774 or via email with subject line 'RFQ LUB-2026 — Pump Repair Services'. For questions, contact Brett Zimmerman.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Loudon Utilities Board in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brett Zimmerman. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and demonstrated performance on comparable municipal water and wastewater pump and motor repair (25%), Shop capability — machining, balancing, rewind, coating, crane capacity, and testing f..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Loudon Utilities Board?
All active and historical solicitations from Loudon Utilities Board are tracked and searchable. As a utility district agency, Loudon Utilities Board regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal, Firm Information, Licenses and Registrations, ACORD insurance certificate, Shop Capabilities, Test Facilities, Field Service Capabilities, References, Representative Projects, W. Review the full document from Loudon Utilities Board for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Loudon, Tennessee. Review the full solicitation for detailed scope requirements.
