Austin Peay State University - Campus Food & Beverage Concept Opportunity - RFP 27-002
Austin Peay State UniversityHigher Ed · Clarksville, TN- Due
- Jan 14, 2027
- 77 days left
- Posted
- Oct 26, 2026
- Contract term
- 5 years
- Primary contact
- Patricia Walton
- (931) 221-7573
The 30-second brief
Austin Peay State University requests proposals from qualified local, regional, and national food and beverage operators to manage and operate a food and beverage café within the Ann Ross Bookstore located at 328 College Street in Clarksville, Tennessee. The available operation occupies approximately 2,063 square feet, including 150-250 square feet of back-of-house preparation space, customer seating, and patio access. Proposers are invited to develop a distinctive concept featuring thoughtfully selected menu offerings and specialty beverage services, though a traditional coffee shop is not required. No traditional commercial kitchen hood is installed. Proposals are due by January 14, 2027, at 4:30 p.m. CT, following a pre-proposal conference and site visit scheduled for November 11, 2026. Evaluation criteria include qualifications and experience, technical requirements, finalist concept presentation and tasting, and a financial/revenue proposal.
Qualifications and Experience (200 points), Technical Requirements (400 points), Finalist Concept Presentation & Tasting (150 points), Financial / Revenue Proposal (250 points)
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Summary
Austin Peay State University requests proposals from qualified local, regional, and national food and beverage operators to manage and operate a food and beverage café within the Ann Ross Bookstore located at 328 College Street in Clarksville, Tennessee.
The available operation occupies approximately 2,063 square feet, including 150-250 square feet of back-of-house preparation space, customer seating, and patio access. Proposers are invited to develop a distinctive concept featuring thoughtfully selected menu offerings and specialty beverage services, though a traditional coffee shop is not required. No traditional commercial kitchen hood is installed. Proposals are due by January 14, 2027, at 4:30 p.m. CT, following a pre-proposal conference and site visit scheduled for November 11, 2026. Evaluation criteria include qualifications and experience, technical requirements, finalist concept presentation and tasting, and a financial/revenue proposal.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Ownership Ethnicity Form, Pro Forma Contract, Proposal Transmittal/Statement of Certifications & Assurances, RFP Requirements, Technical Proposal & Evaluation Guide, Cost Proposal & Scoring Guide, Reference Questionnaire, Sample Protest Bond, Request for Vendor Registration Form, Vendor Product Accessibility Statement and Documentation, Accessibility Conformance and Remediation Form, Proposers Exceptions to Pro Forma Agreement, Proposer Checklist for Prevention of Common RFP Mistakes that lead to Proposal Rejection
- Submit to
- [email protected]
- Scope location
- Clarksville, TN
- Projected sq ft
- 2,063 sq ft
Questions about this RFP
How do I respond to this RFP from Austin Peay State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 14, 2027. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Patricia Walton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Austin Peay State University in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patricia Walton at (931) 221-7573. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (200 points), Technical Requirements (400 points), Finalist Concept Presentation & Tasting (150 points), Financial / Revenue Proposal (250 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Austin Peay State University?
All active and historical solicitations from Austin Peay State University are tracked and searchable. As a higher ed agency, Austin Peay State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 14, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Ownership Ethnicity Form, Pro Forma Contract, Proposal Transmittal/Statement of Certifications & Assurances, RFP Requirements, Technical Proposal & Evaluation Guide, Cost Proposal & Scoring Guide, Ref. Review the full document from Austin Peay State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clarksville, TN. The total projected area is 2063 sq ft. Review the full solicitation for detailed scope requirements.