Austin Peay State University Athletic Travel Partner RFP #26-012
Austin Peay State UniversityHigher Ed · Clarksville, TN- Due
- Jan 21, 2026
- Deadline passed
- Posted
- Nov 17, 2025
- Contract term
- 5 years
- Primary contact
- Patricia Walton
- 931-221-7573
The 30-second brief
Austin Peay State University is seeking proposals for an Athletic Travel Partner to manage all aspects of athletic travel for teams and student-athletes. The contract is expected to be for a maximum of five years. Proposals are due January 21, 2026.
Technical Proposal, Cost Proposal, Client References, Insurance Certificate, Ownership Ethnicity Form, Pro Forma Contract review.
Qualifications and Experience (250 points), Technical Requirements (300 points), Presentations (200 points), Cost Proposal (250 points).
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Summary
Austin Peay State University is seeking proposals for an Athletic Travel Partner to manage all aspects of athletic travel for teams and student-athletes. The contract is expected to be for a maximum of five years. Proposals are due January 21, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Technical Proposal
- Cost Proposal
- Client References
- Insurance Certificate
- Ownership Ethnicity Form
- Pro Forma Contract review
REQUIRED ATTACHMENTS
13- Ownership Ethnicity Form (Attachment 6.1)
- Pro Forma Contract (Attachment 6.2)
- Proposal Transmittal/Statement of Certifications & Assurances (Attachment 6.3)
- RFP Requirements (Attachment 6.4)
- Technical Proposal & Evaluation Guide (Attachment 6.5)
- Cost Proposal & Scoring Guide (Attachment 6.6)
- Reference Questionnaire (Attachment 6.7)
- Sample Protest Bond (Attachment 6.8)
- Request for Vendor Registration Form (Attachment 6.9)
- Vendor Product Accessibility Statement and Documentation (Attachment 6.10)
- Accessibility Conformance and Remediation Form (Attachment 6.11)
- Proposers Exceptions to Pro Forma Agreement (Attachment 6.12)
- Proposer Checklist for Prevention of Common RFP Mistakes (Attachment 6.13)
- Submit to
- [email protected]
- Scope location
- Not specified, but for APSU Athletic Department travel.
Questions about this RFP
How do I respond to this RFP from Austin Peay State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Patricia Walton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Austin Peay State University in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patricia Walton at 931-221-7573. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Cost Proposal, Client References, Insurance Certificate, Ownership Ethnicity Form, Pro Forma Contract review.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (250 points), Technical Requirements (300 points), Presentations (200 points), Cost Proposal (250 points)." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Austin Peay State University?
All active and historical solicitations from Austin Peay State University are tracked and searchable. As a higher ed agency, Austin Peay State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Ownership Ethnicity Form (Attachment 6.1), Pro Forma Contract (Attachment 6.2), Proposal Transmittal/Statement of Certifications & Assurances (Attachment 6.3), RFP Requirements (Attachment 6.4), Techn. Review the full document from Austin Peay State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Not specified, but for APSU Athletic Department travel.. Review the full solicitation for detailed scope requirements.