Austin Peay State University - APSU Owned Rental Property Management - ITB 27-003 (2026)
Austin Peay State UniversityHigher Ed · Clarksville, TN- Due
- Dec 16, 2026
- 48 days left
- Posted
- Oct 26, 2026
- Contract term
- 5 years
- Primary contact
- Patricia Walton
- (931) 221-7573
The 30-second brief
Austin Peay State University is seeking proposals for comprehensive rental property management services for university-owned residential properties located in Clarksville, Tennessee under ITB 27-003. The portfolio currently includes eight rental properties, including multifamily units and single-family residences on Robb Avenue, Parham Drive, Forbes Avenue, and Beech Street, with portfolio size expected to vary between 5 and 20 properties. Scope of work encompasses day-to-day property management, tenant screening and leasing services, financial management and accounting, property inspections, vacancy management and marketing, security deposits and tenant funds handling, emergency response, and evictions/legal proceedings. Vendors must provide three references, have operated for at least 3 years, manage at least 25 residential units, and maintain an office within 75 miles of Clarksville. The submission deadline is December 16, 2026, at 4:30 PM CST. Contract term is 5 years with an option to renew for an additional 5-year period. Evaluation will be based on the percentage of gross rental revenue remitted to APSU.
Percentage of Gross Rental Revenue Remitted to APSU
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Summary
Austin Peay State University is seeking proposals for comprehensive rental property management services for university-owned residential properties located in Clarksville, Tennessee under ITB 27-003.
The portfolio currently includes eight rental properties, including multifamily units and single-family residences on Robb Avenue, Parham Drive, Forbes Avenue, and Beech Street, with portfolio size expected to vary between 5 and 20 properties. Scope of work encompasses day-to-day property management, tenant screening and leasing services, financial management and accounting, property inspections, vacancy management and marketing, security deposits and tenant funds handling, emergency response, and evictions/legal proceedings. Vendors must provide three references, have operated for at least 3 years, manage at least 25 residential units, and maintain an office within 75 miles of Clarksville. The submission deadline is December 16, 2026, at 4:30 PM CST. Contract term is 5 years with an option to renew for an additional 5-year period. Evaluation will be based on the percentage of gross rental revenue remitted to APSU.
EVALUATION CRITERIA
Percentage of Gross Rental Revenue Remitted to APSU
REQUIRED ATTACHMENTS
5- Quotation Certification Form
- Tennessee License
- References
- Certificate of Insurance
- Proposed Cost Sheet
- Submit to
- https://www.apsu.edu/procurement/vendors/bids/index.php / [email protected]
- Duration
- 60 months
- Scope location
- Clarksville, TN
Questions about this IFB
How do I respond to this IFB from Austin Peay State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.apsu.edu/procurement/vendors/bids/index.php / [email protected]. For questions, contact Patricia Walton.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Austin Peay State University in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patricia Walton at (931) 221-7573. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Percentage of Gross Rental Revenue Remitted to APSU" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Austin Peay State University?
All active and historical solicitations from Austin Peay State University are tracked and searchable. As a higher ed agency, Austin Peay State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quotation Certification Form, Tennessee License, references, Certificate of Insurance, Proposed Cost Sheet. Review the full document from Austin Peay State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clarksville, TN. Review the full solicitation for detailed scope requirements.