Loudon County Schools Lawn and Grounds Maintenance Services Bid No. 2026-489
Loudon CountyCounty · Loudon, TN- Due
- Feb 10, 2026
- Deadline passed
- Posted
- Jan 14, 2026
- Contract term
- 1 year
- Primary contact
- Matt Kleinschmidt
- (865) 458-4663
The 30-second brief
Loudon County Government is soliciting sealed bids under Bid No. 2026-489 for lawn and grounds maintenance services across ten school campuses. The scope includes mowing on a 7-day frequency, trimming, blowing paved areas, trash removal, leaf removal, annual mulching of shrubbery beds and playgrounds (9-12 inch depth), pruning, and application of environmentally friendly herbicides and fertilizers. The contract is scheduled to begin March 1, 2026, for a one-year term with up to four annual renewal options. A mandatory pre-bid meeting is scheduled for January 27, 2026, at 10:00 AM. Bidders must provide a detailed equipment list and comply with Tennessee criminal history background check and drug-free workplace requirements. Bids are due by February 10, 2026.
Sealed bid envelope, Vendor Information Sheet, Background Check Compliance Form, Iran Divestment Act Form, Non-Collusion Affidavit, Illegal Immigrant Attestation, Drug-Free Workplace Affidavit, Equipment List
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Summary
Loudon County Government is soliciting sealed bids under Bid No. 2026-489 for lawn and grounds maintenance services across ten school campuses.
The scope includes mowing on a 7-day frequency, trimming, blowing paved areas, trash removal, leaf removal, annual mulching of shrubbery beds and playgrounds (9-12 inch depth), pruning, and application of environmentally friendly herbicides and fertilizers. The contract is scheduled to begin March 1, 2026, for a one-year term with up to four annual renewal options. A mandatory pre-bid meeting is scheduled for January 27, 2026, at 10:00 AM. Bidders must provide a detailed equipment list and comply with Tennessee criminal history background check and drug-free workplace requirements. Bids are due by February 10, 2026.
REQUIRED DELIVERABLES
8- Sealed bid envelope
- Vendor Information Sheet
- Background Check Compliance Form
- Iran Divestment Act Form
- Non-Collusion Affidavit
- Illegal Immigrant Attestation
- Drug-Free Workplace Affidavit
- Equipment List
REQUIRED ATTACHMENTS
8- Vendor Information Sheet
- References
- Background Check Compliance Form
- Iran Divestment Act Form
- Non-Collusion Affidavit
- Illegal Immigrant Attestation
- Affidavit of Compliance with Tennessee Criminal History Records Check
- Drug-Free Workplace Affidavit
- Submit to
- Loudon County Purchasing Office, 100 River Road, Suite 110, Loudon, Tennessee 37774
- Duration
- 60 months
- Scope location
- Loudon, TN
- Reported agency
- Loudon County Government
Questions about this BID
How do I respond to this Bid from Loudon County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Loudon County Purchasing Office, 100 River Road, Suite 110, Loudon, Tennessee 37774. For questions, contact Matt Kleinschmidt.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Loudon County in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Kleinschmidt at (865) 458-4663. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed bid envelope, Vendor Information Sheet, Background Check Compliance Form, Iran Divestment Act Form, Non-Collusion Affidavit, Illegal Immigrant Attestation, Drug-Free Workplace Affidavit, Equipment List. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Loudon County?
All active and historical solicitations from Loudon County are tracked and searchable. As a county agency, Loudon County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information Sheet, References, Background Check Compliance Form, Iran Divestment Act Form, Non-Collusion Affidavit, Illegal Immigrant Attestation, Affidavit of Compliance with Tennessee Crimina. Review the full document from Loudon County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Loudon, TN. Review the full solicitation for detailed scope requirements.