Harris County Housing Authority Fee Accounting Services RFP 26-06
Harris county Housing AuthorityLocal Housing Authority · Houston, TX- Due
- Mar 18, 2026
- Deadline passed
- Posted
- Feb 16, 2026
- Contract term
- 2 years
- Primary contact
- Paul Curry
The 30-second brief
Harris County Housing Authority (HCHA) is soliciting proposals from qualified firms or individuals to provide Fee Accounting Services. Services will include accounting, financial reporting, and compliance support for Housing Choice Voucher (HCV), Emergency Housing Voucher (EHV), Central Office Cost Center (COCC), and Affordable Housing (AH) programs. The contract term is for an initial two years, with an option to renew for two additional years.
Fee Accounting Services reports, Audits, General ledgers, IRS Form 941 filings, HUD-QA reports, REAC financial statement filings, Audited financial statements, Monthly financial statements, Internal control system recommendations, Training to accounting staff, Advice to CEO and Board, HUD financial statements, Program operating budgets, IRS Form 990 reviews, Audit and Income Tax Returns for Tax Credit Developments.
Experience with other housing authorities or organizations of similar size, Demonstrated Fee Accounting specialized knowledge and an understanding of HUD, Federal, State, and Local Housing Programs and Authorities and accounting practices, Qualifications of firm and staff and previous experience providing comprehensive Fee Accounting services, Pricing, Proposed approach to the project and evidence and assurance of firm's ability to perform responsibilities promptly and overall quality of Offeror's proposal, Availability of the principal fee accountant(s) for on-site consultation, including attendance of regular board meetings when needed, Section 3 employment and other economic opportunities generated to be directed to HCHA residents and to business concerns which provide economic opportunities to HCHA residents.
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Summary
Harris County Housing Authority (HCHA) is soliciting proposals from qualified firms or individuals to provide Fee Accounting Services.
Services will include accounting, financial reporting, and compliance support for Housing Choice Voucher (HCV), Emergency Housing Voucher (EHV), Central Office Cost Center (COCC), and Affordable Housing (AH) programs. The contract term is for an initial two years, with an option to renew for two additional years.
EVALUATION CRITERIA
Experience with other housing authorities or organizations of similar size, Demonstrated Fee Accounting specialized knowledge and an understanding of HUD, Federal, State, and Local Housing Programs and Authorities and accounting practices, Qualifications of firm and staff and previous experience providing comprehensive Fee Accounting services, Pricing, Proposed approach to the project and evidence and assurance of firm's ability to perform responsibilities promptly and overall quality of Offeror's proposal, Availability of the principal fee accountant(s) for on-site consultation, including attendance of regular board meetings when needed, Section 3 employment and other economic opportunities generated to be directed to HCHA residents and to business concerns which provide economic opportunities to HCHA residents.
REQUIRED DELIVERABLES
15- Fee Accounting Services reports
- Audits
- General ledgers
- IRS Form 941 filings
- HUD-QA reports
- REAC financial statement filings
- Audited financial statements
- Monthly financial statements
- Internal control system recommendations
- Training to accounting staff
- Advice to CEO and Board
- HUD financial statements
- Program operating budgets
- IRS Form 990 reviews
- Audit and Income Tax Returns for Tax Credit Developments
REQUIRED ATTACHMENTS
Exhibit A: Conflict of Interest Questionnaire (CIQ), Exhibit B: M/WBE Participation Form, Exhibit C: Bidder's Proposed M/WBE Participation Form, Exhibit D: Sample Format for Record-Keeping / Estimated Project Workforce Breakdown, Exhibit E: Form of Non-Collusive Affidavit Form, Exhibit F: Instructions to Offerors for Non-Construction (Form HUD-5369-B), Exhibit G: Certifications and Representations of Offerors for Non-Construction Contracts (Form HUD 5369-C), Exhibit H: General Conditions for Non-Construction Contracts (Form HUD 5370-C), Exhibit I: Certification of Payments to Influence Federal Transactions (Form HUD 50071), Exhibit J: Section 3 Policy, Exhibit K: Ethics Policy, Exhibit L: Declaration (Required Submission), Exhibit M: Accounting Services Agreement (Draft), Exhibit N: Form SF-LLL, Disclosure of Lobbying Activities, Exhibit O: Form 1295 Certificate of Interested Parties, Exhibit P: Profile of Firm Form
- Submit to
- [email protected]
- Duration
- 24 months
- Scope location
- Houston, Texas
- Reported agency
- Harris County Housing Authority
Questions about this RFP
How do I respond to this RFP from Harris county Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Paul Curry.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Harris county Housing Authority in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Paul Curry. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fee Accounting Services reports, Audits, General ledgers, IRS Form 941 filings, HUD-QA reports, REAC financial statement filings, Audited financial statements, Monthly financial statements, Internal control system recommendations, Training to accounting staff, Advice to CEO and Board, HUD financial. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with other housing authorities or organizations of similar size, Demonstrated Fee Accounting specialized knowledge and an understanding of HUD, Federal, State, and Local Housing Programs an..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Harris county Housing Authority?
All active and historical solicitations from Harris county Housing Authority are tracked and searchable. As a local housing authority agency, Harris county Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Conflict of Interest Questionnaire (CIQ), Exhibit B: M/WBE Participation Form, Exhibit C: Bidder's Proposed M/WBE Participation Form, Exhibit D: Sample Format for Record-Keeping / Estimated. Review the full document from Harris county Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Houston, Texas. Review the full solicitation for detailed scope requirements.