Hancock County Planning Commission Financial Audit RFP 2025
Town of WalthamCity · Waltham, ME- Due
- Dec 15, 2025
- Deadline passed
- Posted
- Dec 1, 2024
- Contract term
- 3 years
- Primary contact
- Andi Porter
The 30-second brief
Hancock County Planning Commission (HCPC) is seeking proposals from qualified independent certified public accounting firms to perform yearly audited financial statements and related filings for a three-year period beginning with the 2026 fiscal year. The scope includes financial and compliance audits, review of internal controls, and potential single audits.
Audited financial statements, Related filings, Independent Auditor's Report, Written report on internal accounting control weakness, Letter of reportable conditions, Reports Required by Government Auditing Standards and OMB Circular A-133, Single Audit Act, Maine Uniform Accounting and Auditing Practices for Community Agencies, IRS form 990, Charitable Organization Annual Report, Management letter
Recognition of HCPC's proposal requirements/completeness of response, Experience and expertise of proposed staff, Prior experience in performing municipal and non-profit audits with references, Ability to meet deadlines, Completeness of work plan and procedures, Adequacy of time budgets, Cost, Oral presentation (if necessary)
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Summary
Hancock County Planning Commission (HCPC) is seeking proposals from qualified independent certified public accounting firms to perform yearly audited financial statements and related filings for a three-year period beginning with the 2026 fiscal year.
The scope includes financial and compliance audits, review of internal controls, and potential single audits.
EVALUATION CRITERIA
8- Recognition of HCPC's proposal requirements/completeness of response
- Experience and expertise of proposed staff
- Prior experience in performing municipal and non-profit audits with references
- Ability to meet deadlines
- Completeness of work plan and procedures
- Adequacy of time budgets
- Cost
- Oral presentation (if necessary)
REQUIRED DELIVERABLES
11- Audited financial statements
- Related filings
- Independent Auditor's Report
- Written report on internal accounting control weakness
- Letter of reportable conditions
- Reports Required by Government Auditing Standards and OMB Circular A-133
- Single Audit Act
- Maine Uniform Accounting and Auditing Practices for Community Agencies
- IRS form 990
- Charitable Organization Annual Report
- Management letter
REQUIRED ATTACHMENTS
HCPC Form 990 for last fiscal year
REQUIRED STAFFING
partner, audit manager
- Submit to
- PO Box 1703, Ellsworth, ME 04605 or [email protected]
- Duration
- 60 months
- Scope location
- Ellsworth, Maine
- Reported agency
- Hancock County Planning Commission
Questions about this RFP
How do I respond to this RFP from Town of Waltham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 15, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: PO Box 1703, Ellsworth, ME 04605 or [email protected]. For questions, contact Andi Porter.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Waltham in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andi Porter. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: partner, audit manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Audited financial statements, Related filings, Independent Auditor's Report, Written report on internal accounting control weakness, Letter of reportable conditions, Reports Required by Government Auditing Standards and OMB Circular A-133, Single Audit Act, Maine Uniform Accounting and Auditing Prac. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Recognition of HCPC's proposal requirements/completeness of response, Experience and expertise of proposed staff, Prior experience in performing municipal and non-profit audits with references, Abilit..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Waltham?
All active and historical solicitations from Town of Waltham are tracked and searchable. As a city agency, Town of Waltham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: HCPC Form 990 for last fiscal year. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Waltham for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ellsworth, Maine. Review the full solicitation for detailed scope requirements.