Edinburg Consolidated Independent School District Travel Agency Services RFP 26-65 - 2026
Edinburg Consolidated Independent School DistrictSchool · Edinburg, TX- Due
- Aug 21, 2026
- Deadline passed
- Posted
- Aug 5, 2026
- Contract term
- 1 year
- Primary contact
- Jessica Sambrano
- (956) 289-2311 ext 2137
The 30-second brief
Edinburg Consolidated Independent School District seeks proposals for travel agent services on an as-needed basis, including domestic airline or bus tickets, hotel and motel accommodations, and rental vehicles. The contract term is from September 9, 2026, through August 31, 2027, with potential renewal options for two additional years. Submission deadline is August 21, 2026, at 3:00 PM (CT), with questions due by August 19, 2026. Evaluation criteria include fee schedule and rate, problem-solving procedures, office hours, service quality, and vendor's past relationship and references.
Fee schedule and rate (0-30), Steps vendor takes to solve problems (0-20), Office hours (0-10), Quality of the service (0-10), Vendor's past relationship with the District (0-10), Extent to which the service meets the District's needs (0-10), References from other school districts (0-10)
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Summary
Edinburg Consolidated Independent School District seeks proposals for travel agent services on an as-needed basis, including domestic airline or bus tickets, hotel and motel accommodations, and rental vehicles.
The contract term is from September 9, 2026, through August 31, 2027, with potential renewal options for two additional years. Submission deadline is August 21, 2026, at 3:00 PM (CT), with questions due by August 19, 2026. Evaluation criteria include fee schedule and rate, problem-solving procedures, office hours, service quality, and vendor's past relationship and references.
EVALUATION CRITERIA
7- Fee schedule and rate (0-30)
- Steps vendor takes to solve problems (0-20)
- Office hours (0-10)
- Quality of the service (0-10)
- Vendor's past relationship with the District (0-10)
- Extent to which the service meets the District's needs (0-10)
- References from other school districts (0-10)
REQUIRED ATTACHMENTS
14- CIQ Form.pdf
- W9 & Direct Deposit Form.pdf
- FORM 1295 AND INSTRUCTIONS.pdf
- TAB 1 - Cover Letter
- TAB 2 - Company Qualifications
- TAB 3 - FEES
- TAB 4 - HOURS
- TAB 5 - MARKET COMPARISON
- TAB 6 - SOLVING PROBLEMS
- TAB 7 - BILLING PROCESS
- TAB 8 - Insurance Coverage
- TAB 9 - Conflict of Interest (CIQ)
- TAB 10 - Certificate of Interested Parties (1295)
- TAB 11 - Substitute W-9 & Direct Deposit Authorization Form
- Submit to
- 411 N. 8th Avenue, Edinburg, TX 78539 USA | [email protected]
- Duration
- 36 months
- Scope location
- Edinburg, TX
Questions about this RFP
How do I respond to this RFP from Edinburg Consolidated Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 21, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 411 N. 8th Avenue, Edinburg, TX 78539 USA | [email protected]. For questions, contact Jessica Sambrano.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Edinburg Consolidated Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Sambrano at (956) 289-2311 ext 2137. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Fee schedule and rate (0-30), Steps vendor takes to solve problems (0-20), Office hours (0-10), Quality of the service (0-10), Vendor's past relationship with the District (0-10), Extent to which the..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Edinburg Consolidated Independent School District?
All active and historical solicitations from Edinburg Consolidated Independent School District are tracked and searchable. As a school agency, Edinburg Consolidated Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: CIQ Form.pdf, W9 & Direct Deposit Form.pdf, FORM 1295 AND INSTRUCTIONS.pdf, TAB 1 - Cover Letter, TAB 2 - Company Qualifications, TAB 3 - FEES, TAB 4 - HOURS, TAB 5 - MARKET COMPARISON, TAB 6 - SOLVIN. Review the full document from Edinburg Consolidated Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edinburg, TX. Review the full solicitation for detailed scope requirements.
