City of Suffolk - IFB 27038-KR Automotive and Equipment Replacement Parts - 2026
City of SuffolkCity · Suffolk, VA- Due
- Dec 1, 2026
- 20 days left
- Posted
- Nov 6, 2026
- Contract term
- 1 year
- Primary contact
- Kimberly Rogerson
- (757) 514-4145
The 30-second brief
The City of Suffolk is seeking bids to establish an agreement with one or more vendors to provide automotive and equipment replacement parts on an as-needed basis for an estimated 1,878 light-duty and heavy-duty vehicles and equipment. The contract term runs through December 30, 2027, with optional annual renewals up to four additional years. Required items include replacement parts categorized into bulbs, belts, blades, light-duty brake parts, heavy-duty brake parts, filters, batteries, and diesel exhaust fluid (DEF). Submission deadline is December 1, 2026, at 3:00 p.m. Bids must be submitted electronically via eVA or as a sealed bid package returned entirely to the City of Suffolk Purchasing Division, 442 W. Washington Street, Room 1086, Suffolk, VA 23434.
Lowest responsive and responsible bidder based on Total Bid price or by Bid Line, conformity with specifications, suitability, delivery, qualifications, and references
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
The City of Suffolk is seeking bids to establish an agreement with one or more vendors to provide automotive and equipment replacement parts on an as-needed basis for an estimated 1,878 light-duty and heavy-duty vehicles and equipment.
The contract term runs through December 30, 2027, with optional annual renewals up to four additional years. Required items include replacement parts categorized into bulbs, belts, blades, light-duty brake parts, heavy-duty brake parts, filters, batteries, and diesel exhaust fluid (DEF). Submission deadline is December 1, 2026, at 3:00 p.m. Bids must be submitted electronically via eVA or as a sealed bid package returned entirely to the City of Suffolk Purchasing Division, 442 W. Washington Street, Room 1086, Suffolk, VA 23434.
EVALUATION CRITERIA
Lowest responsive and responsible bidder based on Total Bid price or by Bid Line, conformity with specifications, suitability, delivery, qualifications, and references
REQUIRED ATTACHMENTS
4- Anti-collusion/Nondiscrimination/Drug Free Workplace clause
- Proof of Authority to Transact Business in Virginia form
- Price references
- Entire IFB bid package
- Submit to
- eVA portal or City of Suffolk Purchasing Division, 442 W. Washington Street, Room 1086, Suffolk, VA 23434
- Duration
- 60 months
- Scope location
- Suffolk, VA
Questions about this IFB
How do I respond to this IFB from City of Suffolk?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: eVA portal or City of Suffolk Purchasing Division, 442 W. Washington Street, Room 1086, Suffolk, VA 23434. For questions, contact Kimberly Rogerson.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Suffolk in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kimberly Rogerson at (757) 514-4145. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder based on Total Bid price or by Bid Line, conformity with specifications, suitability, delivery, qualifications, and references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Suffolk?
All active and historical solicitations from City of Suffolk are tracked and searchable. As a city agency, City of Suffolk regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Anti-collusion/Nondiscrimination/Drug Free Workplace clause, Proof of Authority to Transact Business in Virginia form, price references, entire IFB bid package. Review the full document from City of Suffolk for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Suffolk, VA. Review the full solicitation for detailed scope requirements.