City of Suffolk RFP #27013-KR Fireworks Display Services - 2026
City of SuffolkCity · Suffolk, VA- Due
- Dec 3, 2026
- 22 days left
- Posted
- Oct 29, 2026
- Contract term
- 1 year
- Primary contact
- Kimberly Rogerson
- (757) 514-7520
The 30-second brief
The City of Suffolk is seeking proposals from qualified firms to provide annual fireworks displays for the City's Fourth of July celebration at Constant's Wharf Park and Marina. The scope of work includes continuous displays lasting a minimum of 15 minutes, featuring an opening display, aerial main display, and high-intensity grand finale, utilizing top quality shells and special effects fired from a barge at least 600 feet from spectator areas. The contract term covers the July 4, 2027 display with four additional one-year renewal options through 2031, with an anticipated budget of $50,000. Proposals are due by December 3, 2026, at 3:00 p.m., and must be submitted electronically via email to [email protected].
Proposed fireworks display (30%), Fees schedule with the offered services (30%), Quality of prior work including efficiencies timeliness and cost control (25%), Qualifications credentials and related experience of the Offeror including key personnel (15%)
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Summary
The City of Suffolk is seeking proposals from qualified firms to provide annual fireworks displays for the City's Fourth of July celebration at Constant's Wharf Park and Marina.
The scope of work includes continuous displays lasting a minimum of 15 minutes, featuring an opening display, aerial main display, and high-intensity grand finale, utilizing top quality shells and special effects fired from a barge at least 600 feet from spectator areas. The contract term covers the July 4, 2027 display with four additional one-year renewal options through 2031, with an anticipated budget of $50,000. Proposals are due by December 3, 2026, at 3:00 p.m., and must be submitted electronically via email to [email protected].
EVALUATION CRITERIA
Proposed fireworks display (30%), Fees schedule with the offered services (30%), Quality of prior work including efficiencies timeliness and cost control (25%), Qualifications credentials and related experience of the Offeror including key personnel (15%)
REQUIRED ATTACHMENTS
5- Signature Sheet
- Proprietary/Confidential Information Identification
- Exceptions to RFP
- Anticollusion/Nondiscrimination/Drug Free Workplace Clauses
- Proof of Authority to Transact Business in Virginia
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Suffolk, VA
Questions about this RFP
How do I respond to this RFP from City of Suffolk?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kimberly Rogerson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Suffolk in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kimberly Rogerson at (757) 514-7520. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed fireworks display (30%), Fees schedule with the offered services (30%), Quality of prior work including efficiencies timeliness and cost control (25%), Qualifications credentials and related..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Suffolk?
All active and historical solicitations from City of Suffolk are tracked and searchable. As a city agency, City of Suffolk regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Sheet, Proprietary/Confidential Information Identification, Exceptions to RFP, Anticollusion/Nondiscrimination/Drug Free Workplace Clauses, Proof of Authority to Transact Business in Virgini. Review the full document from City of Suffolk for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Suffolk, VA. Review the full solicitation for detailed scope requirements.