City of Suffolk - Washed Sand for Snow Removal Operations - IFB 27062-KR (2026)
City of SuffolkCity · Suffolk, VA- Due
- Dec 2, 2026
- 21 days left
- Posted
- Nov 9, 2026
- Contract term
- 1 year
- Primary contact
- Kimberly Rogerson
- (757) 514-4145
The 30-second brief
The City of Suffolk is seeking bids from qualified contractors to furnish and deliver annual requirements of washed sand on an as-needed basis for Department of Public Works Road Maintenance Division snow removal operations. The contract anticipates approximately 8,000 tons per year delivered to various maintenance locations including 6750 Brentwood Road, 5881 Whaleyville Boulevard, 800 Carolina Road, and 401 Kings Highway. Sand must be screened, washed to remove silt and clay, allowed to dry, and conform to Virginia Department of Transportation (VDOT) specifications. The submission deadline is December 2, 2026, at 3:00 PM local time, with bids accepted through EVA.
Washed sand, Approximately 8, 000 tons per year
Lowest responsive and responsible bidder considering ability/capability/skill, character/integrity/reputation/experience, quality of performance of previous contracts, and financial resources
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Summary
The City of Suffolk is seeking bids from qualified contractors to furnish and deliver annual requirements of washed sand on an as-needed basis for Department of Public Works Road Maintenance Division snow removal operations.
The contract anticipates approximately 8,000 tons per year delivered to various maintenance locations including 6750 Brentwood Road, 5881 Whaleyville Boulevard, 800 Carolina Road, and 401 Kings Highway. Sand must be screened, washed to remove silt and clay, allowed to dry, and conform to Virginia Department of Transportation (VDOT) specifications. The submission deadline is December 2, 2026, at 3:00 PM local time, with bids accepted through EVA.
EVALUATION CRITERIA
4- Lowest responsive and responsible bidder considering ability/capability/skill
- Character/integrity/reputation/experience
- Quality of performance of previous contracts
- Financial resources
REQUIRED DELIVERABLES
3- Washed sand
- Approximately 8
- 000 tons per year
REQUIRED ATTACHMENTS
3- Anti-collusion/Nondiscrimination/Drug Free Workplace clause
- Proof of Authority to Transact Business in Virginia form
- BID FORM
- Submit to
- EVA
- Duration
- 60 months
- Scope location
- Suffolk, VA
Questions about this BID
How do I respond to this Bid from City of Suffolk?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: EVA. For questions, contact Kimberly Rogerson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Suffolk in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kimberly Rogerson at (757) 514-4145. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Washed sand, Approximately 8, 000 tons per year. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder considering ability/capability/skill, character/integrity/reputation/experience, quality of performance of previous contracts, and financial resources" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Suffolk?
All active and historical solicitations from City of Suffolk are tracked and searchable. As a city agency, City of Suffolk regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Anti-collusion/Nondiscrimination/Drug Free Workplace clause, Proof of Authority to Transact Business in Virginia form, BID FORM. Review the full document from City of Suffolk for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Suffolk, VA. Review the full solicitation for detailed scope requirements.