City of Springfield - Six (6) DL360 HP DC Servers - Bid UE27-11-54 (2026)
City of SpringfieldCity · Springfield, IL- Due
- Dec 3, 2026
- 21 days left
- Posted
- Nov 10, 2026
- Primary contact
- Purchasing Agent
- (217) 789-2191
The 30-second brief
The City of Springfield, Illinois is seeking sealed bids for the purchase and delivery of six (6) HP DL360 Gen 12 servers with 32gb RAM each, two (2) 960gb drives each, 10gb SFP's, mounting rails, and 24x7 7-year next business day support response for the Office of Public Utilities, Information Systems Division. Bidders must be an authorized HP reseller providing new HP-supplied parts with server warranties. Bids are due by December 3, 2026, at 2:00 p.m. local time via the City's Bid Portal. Questions are due by November 23, 2026, at 12:00 p.m. Delivery shall be DDP to Municipal Center West, 300 S. 7th Street Room B7, Springfield, IL.
HPE DL360 Gen12 8SFF NC CTO Svr, INT Xeon 6505P CPU for HPE, HPE 32GB 2Rx8 PC5-6400B-R Smart FIO Kit, INT E810 10/25GbE 2p SFP28 Adptr, INT E810 10/25GbE 2p SFP28 OCP3 Adptr, HPE BLc 10G SFP+ SR Transceiver, HPE DL3X0 Gen11 1U High Perf Fan Kit, HPE 1000W FS Ti Ht Plg PS Kit, HPE C13 - C14 250V 10A 2m FIO Pwr Cord, HPE iLO Adv 1-svr Lic 3yr Support, HPE Cmp Cloud Mgmt Srv FIO Enablement, HPE DDR-4 DIMM Blanks Kit, HPE DL3XX Gen11 Easy Install Rail 3 Kit, HPE DL360 G12 NS204i-u Int Enable Kit, HPE Localization FIO Kit, HPE DL3XX Gen12 High Perf Heat Sink Kit, HPE DL3XX G12 No Drive Ctrl FIO Trig Set, HPE 30C Max Rec Ambient Temp Config Trk, HPE AOC Cbl Op Config Trk, HPE NS204i-u V2 960GB SED, HPE COM Std 7yr Up ProLiant SaaS, HPE 7Y Tech Care Basic SVC, HPE iLO Advanced Non Blade Support, HPE DL360 Gen12 Support
Lowest responsible, responsive Bidder
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Summary
The City of Springfield, Illinois is seeking sealed bids for the purchase and delivery of six (6) HP DL360 Gen 12 servers with 32gb RAM each, two (2) 960gb drives each, 10gb SFP's, mounting rails, and 24x7 7-year next business day support response for the Office of Public Utilities, Information Systems Division.
Bidders must be an authorized HP reseller providing new HP-supplied parts with server warranties. Bids are due by December 3, 2026, at 2:00 p.m. local time via the City's Bid Portal. Questions are due by November 23, 2026, at 12:00 p.m. Delivery shall be DDP to Municipal Center West, 300 S. 7th Street Room B7, Springfield, IL.
EVALUATION CRITERIA
Lowest responsible, responsive Bidder
REQUIRED DELIVERABLES
24- HPE DL360 Gen12 8SFF NC CTO Svr
- INT Xeon 6505P CPU for HPE
- HPE 32GB 2Rx8 PC5-6400B-R Smart FIO Kit
- INT E810 10/25GbE 2p SFP28 Adptr
- INT E810 10/25GbE 2p SFP28 OCP3 Adptr
- HPE BLc 10G SFP+ SR Transceiver
- HPE DL3X0 Gen11 1U High Perf Fan Kit
- HPE 1000W FS Ti Ht Plg PS Kit
- HPE C13 - C14 250V 10A 2m FIO Pwr Cord
- HPE iLO Adv 1-svr Lic 3yr Support
- HPE Cmp Cloud Mgmt Srv FIO Enablement
- HPE DDR-4 DIMM Blanks Kit
- HPE DL3XX Gen11 Easy Install Rail 3 Kit
- HPE DL360 G12 NS204i-u Int Enable Kit
- HPE Localization FIO Kit
- HPE DL3XX Gen12 High Perf Heat Sink Kit
- HPE DL3XX G12 No Drive Ctrl FIO Trig Set
- HPE 30C Max Rec Ambient Temp Config Trk
- HPE AOC Cbl Op Config Trk
- HPE NS204i-u V2 960GB SED
- HPE COM Std 7yr Up ProLiant SaaS
- HPE 7Y Tech Care Basic SVC
- HPE iLO Advanced Non Blade Support
- HPE DL360 Gen12 Support
REQUIRED ATTACHMENTS
5- Proposal pricing (Section 5)
- Certifications (Section 6)
- Addenda
- Certifications of Good Standing
- Bid Security
- Submit to
- https://www.springfield.il.us
- Scope location
- Springfield, IL
Questions about this BID
How do I respond to this Bid from City of Springfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.springfield.il.us. For questions, contact Purchasing Agent.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Springfield in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Purchasing Agent at (217) 789-2191. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: HPE DL360 Gen12 8SFF NC CTO Svr, INT Xeon 6505P CPU for HPE, HPE 32GB 2Rx8 PC5-6400B-R Smart FIO Kit, INT E810 10/25GbE 2p SFP28 Adptr, INT E810 10/25GbE 2p SFP28 OCP3 Adptr, HPE BLc 10G SFP+ SR Transceiver, HPE DL3X0 Gen11 1U High Perf Fan Kit, HPE 1000W FS Ti Ht Plg PS Kit, HPE C13 - C14 250V 10A. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible, responsive Bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Springfield?
All active and historical solicitations from City of Springfield are tracked and searchable. As a city agency, City of Springfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal pricing (Section 5), Certifications (Section 6), Addenda, Certifications of Good Standing, Bid Security. Review the full document from City of Springfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.