City of Springfield Rental of Heavy Equipment Bid UE27-11-49 (2026)
City of SpringfieldCity · Springfield, IL- Due
- Dec 3, 2026
- 21 days left
- Posted
- Nov 3, 2026
- Contract term
- 1 year
The 30-second brief
The City of Springfield, Illinois, Office of Public Utilities is soliciting sealed bids for UE27-11-49 - Rental of Heavy Equipment for a twelve-month contract period starting January 1, 2027. The scope covers the rental of heavy equipment including excavators, endloaders, rubber tire backhoes, crawlers, dry priming and electric submersible pumps, forklifts, work platforms, air compressors, water tankers, trucks, and tractor attachments such as boom mowers, to support operations at the Dallman Power Plant and work sites within city limits. Bids are due by December 3, 2026, at 2:00 p.m. local time and must be submitted electronically via the City's Bid Portal. Questions are due by November 23, 2026, at 12:00 p.m. Vendors must comply with local preference, prevailing wage requirements, and applicable insurance and vendor registration rules.
Excavators (Caterpillar 325CL, 330CL or equivalent), Endloader (Caterpillar 966H or equivalent), Rubber Tire Back Hoe (CAT 420F2/420F2 IT or equivalent), Crawlers (Caterpillar D4G LGP, D6N LGP, D8 LGP, 963C or equivalent), Dry Priming Trash Pumps (Portable Diesel Driven Pump 6 inch, 12 inch), Electric Submersible Pumps (4 inch, 6 inch, 8 inch, 10 inch), Forklifts (JCB 507-42, JLG G5-18A, Komatsu FG25T-16, Mitsubishi FG25NGLP, FD70E or equivalent), Work Platforms (JLG 1930ES, Skyjack SJIII 4626, JLG E400AJP, E600AJP, 600S, 800S, 1200S or equivalent), Air Compressors (Diesel 1, 600 CFM, 160-190 CFM, Electric 440 CFM), Trucks (Water Tanker 2, 000 and 4, 000 gallon, Digger Derrick, Bucket Truck), Tractor Attachments (Mid-Mount Boom Mower 21-Ft, 25-Ft, 30-Ft), Mini Excavators (Bobcat E26, E50, John Deere 75D or equivalent), Skid Steer-Track Loader (Bobcat T590 or equivalent), Trencher with Backhoe (Vermeer RT650 or equivalent), Boring Machine with trailer mixer and locator (Vermeer D20x22 or equivalent)
Lowest responsible, responsive Bidder, quality of services, conformity with specifications, suitability to requirements, delivery terms, qualifications, references
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Summary
The City of Springfield, Illinois, Office of Public Utilities is soliciting sealed bids for UE27-11-49 - Rental of Heavy Equipment for a twelve-month contract period starting January 1, 2027.
The scope covers the rental of heavy equipment including excavators, endloaders, rubber tire backhoes, crawlers, dry priming and electric submersible pumps, forklifts, work platforms, air compressors, water tankers, trucks, and tractor attachments such as boom mowers, to support operations at the Dallman Power Plant and work sites within city limits. Bids are due by December 3, 2026, at 2:00 p.m. local time and must be submitted electronically via the City's Bid Portal. Questions are due by November 23, 2026, at 12:00 p.m. Vendors must comply with local preference, prevailing wage requirements, and applicable insurance and vendor registration rules.
EVALUATION CRITERIA
8- Lowest responsible
- Responsive Bidder
- Quality of services
- Conformity with specifications
- Suitability to requirements
- Delivery terms
- Qualifications
- References
REQUIRED DELIVERABLES
Excavators (Caterpillar 325CL, 330CL or equivalent), Endloader (Caterpillar 966H or equivalent), Rubber Tire Back Hoe (CAT 420F2/420F2 IT or equivalent), Crawlers (Caterpillar D4G LGP, D6N LGP, D8 LGP, 963C or equivalent), Dry Priming Trash Pumps (Portable Diesel Driven Pump 6 inch, 12 inch), Electric Submersible Pumps (4 inch, 6 inch, 8 inch, 10 inch), Forklifts (JCB 507-42, JLG G5-18A, Komatsu FG25T-16, Mitsubishi FG25NGLP, FD70E or equivalent), Work Platforms (JLG 1930ES, Skyjack SJIII 4626, JLG E400AJP, E600AJP, 600S, 800S, 1200S or equivalent), Air Compressors (Diesel 1, 600 CFM, 160-190 CFM, Electric 440 CFM), Trucks (Water Tanker 2, 000 and 4, 000 gallon, Digger Derrick, Bucket Truck), Tractor Attachments (Mid-Mount Boom Mower 21-Ft, 25-Ft, 30-Ft), Mini Excavators (Bobcat E26, E50, John Deere 75D or equivalent), Skid Steer-Track Loader (Bobcat T590 or equivalent), Trencher with Backhoe (Vermeer RT650 or equivalent), Boring Machine with trailer mixer and locator (Vermeer D20x22 or equivalent)
REQUIRED ATTACHMENTS
5- Proposal Pricing Section 5
- Certifications Section 6
- Manufacturer's specifications
- Certificate of insurance
- Certificate of good standing
- Submit to
- https://www.springfield.il.us
- Scope location
- Springfield, IL
Questions about this BID
How do I respond to this Bid from City of Springfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.springfield.il.us.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Springfield in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Excavators (Caterpillar 325CL, 330CL or equivalent), Endloader (Caterpillar 966H or equivalent), Rubber Tire Back Hoe (CAT 420F2/420F2 IT or equivalent), Crawlers (Caterpillar D4G LGP, D6N LGP, D8 LGP, 963C or equivalent), Dry Priming Trash Pumps (Portable Diesel Driven Pump 6 inch, 12 inch), Electr. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible, responsive Bidder, quality of services, conformity with specifications, suitability to requirements, delivery terms, qualifications, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Springfield?
All active and historical solicitations from City of Springfield are tracked and searchable. As a city agency, City of Springfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Pricing Section 5, Certifications Section 6, manufacturer's specifications, certificate of insurance, certificate of good standing. Review the full document from City of Springfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.