City of Springfield Uninterrupted Power Supply (UPS) Replacement - UE27-11-53 (2026)
City of SpringfieldCity · Springfield, IL- Due
- Dec 3, 2026
- 21 days left
- Posted
- Nov 10, 2026
- Duration
- 12 months
The 30-second brief
The City of Springfield, Office of Public Utilities - City Water, Light and Power (CWLP) is seeking sealed bids for the purchase, delivery, and onsite startup of an Eaton 9PXM 12kVA uninterruptible power supply (UPS) system and accessories at the Property Management Center (PMC), located at 200 East Lake Shore Drive, Springfield, Illinois 62712. This brand-name procurement includes an Eaton 12 slot UPS frame, power modules, battery packs, extended battery modules, charger modules, rack mount accessories, relay card, industrial gateway card, environmental monitoring probe, and bypass. The project requires 7x24x365 technical support, first-year warranty and service, and a separately priced option for a second year of maintenance and service. Bids are due by Thursday, December 3, 2026, at 2:00 p.m. local time via the City's Bid Portal.
9PXM12AAAAA 9PXM 12 Slot UPS Frame, Hardwired Input/Output, 9PXMSPPM Eaton 9PXM SP Power Module, 4kVa, 9PXMBAT Battery Pack, 9PXM, 9PXM12SEBM 9PXM 12 Slot Low-Cost Extended Battery Module (EBM), Tower, 9PXM12SEBM-C 9PXM 12 Slot Extended Batter Module (EBM), Tower, 9PXMCHGR Super Charger Module Assembly 9PXM, 9PXMRK2 Kit, Rack Mount Assembly, 9PXM, Relay-MS Relay Card, INDGW-M2 Industry Gateway Card (Modbus TCP/RTU), EMPDT1H1C2 Environmental Monitoring Probe, Gen 2, BPM125HW Bypass, 125A Hardwired, Onsite UPS Startup (7x24), First-Year Warranty and Service, Freight DDP
Lowest responsible, responsive Bidder, quality of the services, conformity with the specifications, suitability to the requirements, delivery terms, qualifications, references
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Summary
The City of Springfield, Office of Public Utilities - City Water, Light and Power (CWLP) is seeking sealed bids for the purchase, delivery, and onsite startup of an Eaton 9PXM 12kVA uninterruptible power supply (UPS) system and accessories at the Property Management Center (PMC), located at 200 East Lake Shore Drive, Springfield, Illinois 62712.
This brand-name procurement includes an Eaton 12 slot UPS frame, power modules, battery packs, extended battery modules, charger modules, rack mount accessories, relay card, industrial gateway card, environmental monitoring probe, and bypass. The project requires 7x24x365 technical support, first-year warranty and service, and a separately priced option for a second year of maintenance and service. Bids are due by Thursday, December 3, 2026, at 2:00 p.m. local time via the City's Bid Portal.
EVALUATION CRITERIA
8- Lowest responsible
- Responsive Bidder
- Quality of the services
- Conformity with the specifications
- Suitability to the requirements
- Delivery terms
- Qualifications
- References
REQUIRED DELIVERABLES
23- 9PXM12AAAAA 9PXM 12 Slot UPS Frame
- Hardwired Input/Output
- 9PXMSPPM Eaton 9PXM SP Power Module
- 4kVa
- 9PXMBAT Battery Pack
- 9PXM
- 9PXM12SEBM 9PXM 12 Slot Low-Cost Extended Battery Module (EBM)
- Tower
- 9PXM12SEBM-C 9PXM 12 Slot Extended Batter Module (EBM)
- Tower
- 9PXMCHGR Super Charger Module Assembly 9PXM
- 9PXMRK2 Kit
- Rack Mount Assembly
- 9PXM
- Relay-MS Relay Card
- INDGW-M2 Industry Gateway Card (Modbus TCP/RTU)
- EMPDT1H1C2 Environmental Monitoring Probe
- Gen 2
- BPM125HW Bypass
- 125A Hardwired
- Onsite UPS Startup (7x24)
- First-Year Warranty and Service
- Freight DDP
REQUIRED ATTACHMENTS
9- Manufacturer product data sheets
- Manufacturer runtime calculation
- Onsite UPS startup procedure
- Written warranty and service terms
- Delivery time after receipt of purchase order
- Written Eaton authorization
- Limits on period between delivery and startup
- Section 5 Proposal Pricing
- Section 6 Certifications
- Submit to
- https://www.springfield.il.us/departments/OBM/OBMHome.aspx?Purchasing
- Scope location
- Springfield, IL
Questions about this BID
How do I respond to this Bid from City of Springfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.springfield.il.us/departments/OBM/OBMHome.aspx?Purchasing.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Springfield in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: 9PXM12AAAAA 9PXM 12 Slot UPS Frame, Hardwired Input/Output, 9PXMSPPM Eaton 9PXM SP Power Module, 4kVa, 9PXMBAT Battery Pack, 9PXM, 9PXM12SEBM 9PXM 12 Slot Low-Cost Extended Battery Module (EBM), Tower, 9PXM12SEBM-C 9PXM 12 Slot Extended Batter Module (EBM), Tower, 9PXMCHGR Super Charger Module Assem. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible, responsive Bidder, quality of the services, conformity with the specifications, suitability to the requirements, delivery terms, qualifications, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Springfield?
All active and historical solicitations from City of Springfield are tracked and searchable. As a city agency, City of Springfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Manufacturer product data sheets, Manufacturer runtime calculation, Onsite UPS startup procedure, Written warranty and service terms, Delivery time after receipt of purchase order, Written Eaton autho. Review the full document from City of Springfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.