City of Salem Parks & Recreation Facility Winterization and Dewinterization Services Bid 2026
City of SalemCity · Salem, MO- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Aug 27, 2026
- Primary contact
- Melissa DuBois
- (573) 247-6031
The 30-second brief
The City of Salem, Missouri, Parks and Recreation Department is requesting sealed bids for winterization and de-winterization services for several municipal facilities. The scope includes the Alice Lou Craig Municipal Swimming Pool House, Park Restrooms, Park Ball Field Concession Stand/Restrooms, and Al Brown Fields Concession Stand and Restrooms. Contractors must provide all labor, equipment (compressors, hoses, pumps), and materials (non-toxic antifreeze) to drain plumbing lines, protect fixtures from freezing, and restore systems to operational condition in the spring. A mandatory pre-bid meeting is scheduled for September 7, 2026, at 10:00 AM at the Swimming Pool parking lot. Bids are due by September 16, 2026, at 3:00 PM at the Office of City Clerk. Evaluation will be based on the lowest responsible bidder, with a 0.95 preference factor applied to local businesses in Dent County.
Lowest responsible bidder, local preference factor, ability, capacity, skill, promptness, character, integrity, reputation, quality of performance, financial resources
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Summary
The City of Salem, Missouri, Parks and Recreation Department is requesting sealed bids for winterization and de-winterization services for several municipal facilities.
The scope includes the Alice Lou Craig Municipal Swimming Pool House, Park Restrooms, Park Ball Field Concession Stand/Restrooms, and Al Brown Fields Concession Stand and Restrooms. Contractors must provide all labor, equipment (compressors, hoses, pumps), and materials (non-toxic antifreeze) to drain plumbing lines, protect fixtures from freezing, and restore systems to operational condition in the spring. A mandatory pre-bid meeting is scheduled for September 7, 2026, at 10:00 AM at the Swimming Pool parking lot. Bids are due by September 16, 2026, at 3:00 PM at the Office of City Clerk. Evaluation will be based on the lowest responsible bidder, with a 0.95 preference factor applied to local businesses in Dent County.
EVALUATION CRITERIA
11- Lowest responsible bidder
- Local preference factor
- Ability
- Capacity
- Skill
- Promptness
- Character
- Integrity
- Reputation
- Quality of performance
- Financial resources
REQUIRED ATTACHMENTS
4- Vendor and Bid List Information
- Proof of liability insurance
- Workers' compensation coverage
- Warranty information
- Submit to
- Office of City Clerk, 400 N. Iron Street, Salem, MO 65560
- Scope location
- Salem, MO
- Reported agency
- City of Salem, Missouri
Questions about this BID
How do I respond to this Bid from City of Salem?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of City Clerk, 400 N. Iron Street, Salem, MO 65560. For questions, contact Melissa DuBois.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Salem in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melissa DuBois at (573) 247-6031. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder, local preference factor, ability, capacity, skill, promptness, character, integrity, reputation, quality of performance, financial resources" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Salem?
All active and historical solicitations from City of Salem are tracked and searchable. As a city agency, City of Salem regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor and Bid List Information, proof of liability insurance, workers' compensation coverage, warranty information. Review the full document from City of Salem for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, MO. Review the full solicitation for detailed scope requirements.