City of Martinsburg Housing Authority Executive Search & Change Management Services RFP 2026-04
Housing Authority of the city of MartinsburgLocal Housing Authority · Martinsburg, WV- Due
- Aug 27, 2026
- Deadline passed
- Posted
- Jul 27, 2026
- Contract term
- 1 year
- Primary contact
- Nkosi Brown
- (304) 671-4954
The 30-second brief
The City of Martinsburg Housing Authority is seeking proposals for executive search and change management services to recruit and place a new Executive Director. Proposals are due by August 27, 2026.
Project schedule, Change Management Strategy, Executive Director position profile, Recruitment brochure, Recruitment strategy memorandum, Recruitment plan, Advertising and outreach report, Monthly status reports, Candidate evaluation matrix, Preliminary candidate ranking, Long list of qualified candidates, Semi-finalist report, Finalist report, Interview guide, Candidate evaluation forms, Reference verification report, Background investigation summary, Selection memorandum, Compensation analysis, Transition recommendations, 90-day transition recommendations, Replacement guarantee documentation
Evidence of staff ability (20 points), Familiarity and understanding of scope (25 points), Responsiveness to RFP/Capability (25 points), Efforts to utilize MBE/WBE/Veteran-owned businesses (5 points), Section 3 Compliance Strategy (5 points), Price (20 points)
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Summary
The City of Martinsburg Housing Authority is seeking proposals for executive search and change management services to recruit and place a new Executive Director. Proposals are due by August 27, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
22- Project schedule
- Change Management Strategy
- Executive Director position profile
- Recruitment brochure
- Recruitment strategy memorandum
- Recruitment plan
- Advertising and outreach report
- Monthly status reports
- Candidate evaluation matrix
- Preliminary candidate ranking
- Long list of qualified candidates
- Semi-finalist report
- Finalist report
- Interview guide
- Candidate evaluation forms
- Reference verification report
- Background investigation summary
- Selection memorandum
- Compensation analysis
- Transition recommendations
- 90-day transition recommendations
- Replacement guarantee documentation
REQUIRED ATTACHMENTS
11- Attachment 1 - Experience Form
- Attachment 2 - Questionnaire
- Attachment 3 - Minority and Women-Owned Business Participation Form
- Attachment 4 - Section 3 Forms
- Attachment 5 - Price Proposal
- Attachment 6 - Form HUD 5369-C
- Attachment 7 - Authorization for Verification of References
- Attachment 8 - Statement of Offeror's Qualifications
- Attachment 9 - Conflict of Interest Statement
- Attachment 10 - W-9 Form
- Attachment 11 - Non-Collusive Affidavit
- Submit to
- 703 Porter Avenue, Martinsburg, WV 25401
- Scope location
- Martinsburg, WV
- Reported agency
- City of Martinsburg Housing Authority
Questions about this RFP
How do I respond to this RFP from Housing Authority of the city of Martinsburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 703 Porter Avenue, Martinsburg, WV 25401. For questions, contact Nkosi Brown.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Housing Authority of the city of Martinsburg in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nkosi Brown at (304) 671-4954. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project schedule, Change Management Strategy, Executive Director position profile, Recruitment brochure, Recruitment strategy memorandum, Recruitment plan, Advertising and outreach report, Monthly status reports, Candidate evaluation matrix, Preliminary candidate ranking, Long list of qualified cand. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Evidence of staff ability (20 points), Familiarity and understanding of scope (25 points), Responsiveness to RFP/Capability (25 points), Efforts to utilize MBE/WBE/Veteran-owned businesses (5 points),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Housing Authority of the city of Martinsburg?
All active and historical solicitations from Housing Authority of the city of Martinsburg are tracked and searchable. As a local housing authority agency, Housing Authority of the city of Martinsburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1 - Experience Form, Attachment 2 - Questionnaire, Attachment 3 - Minority and Women-Owned Business Participation Form, Attachment 4 - Section 3 Forms, Attachment 5 - Price Proposal, Attach. Review the full document from Housing Authority of the city of Martinsburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Martinsburg, WV. Review the full solicitation for detailed scope requirements.