City of Lima Municipal Medical, Prescription, Dental and Vision Insurance Services RFP 2027-2029
City of LimaCity · Lima, OH- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Aug 29, 2026
- Contract term
- 3 years
- Primary contact
- Kerry Adams
- (419) 228-5462
The 30-second brief
The City of Lima is seeking proposals from qualified insurance providers to administer and manage group medical, prescription drug, dental, and vision insurance plans for its employees and dependents for the years 2027, 2028, and 2029. The selected provider(s) will be responsible for designing and managing plans, providing a network of healthcare providers and facilities, administering claims processing, customer service support, offering wellness programs, and ensuring compliance with HIPAA and ACA regulations. Carriers may submit proposals for a combined package or for individual services on a stand-alone basis. Proposals must be submitted via hard copy to the Purchasing Office no later than September 30, 2026, at 10:00 a.m. Written questions regarding the RFP must be submitted by September 23, 2026.
Cost-effectiveness, Plan Offerings & Coverage, Provider Network, Customer Service & Claims Administration, Wellness Programs & Value-Added Services
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Summary
The City of Lima is seeking proposals from qualified insurance providers to administer and manage group medical, prescription drug, dental, and vision insurance plans for its employees and dependents for the years 2027, 2028, and 2029.
The selected provider(s) will be responsible for designing and managing plans, providing a network of healthcare providers and facilities, administering claims processing, customer service support, offering wellness programs, and ensuring compliance with HIPAA and ACA regulations. Carriers may submit proposals for a combined package or for individual services on a stand-alone basis. Proposals must be submitted via hard copy to the Purchasing Office no later than September 30, 2026, at 10:00 a.m. Written questions regarding the RFP must be submitted by September 23, 2026.
EVALUATION CRITERIA
5- Cost-effectiveness
- Plan Offerings & Coverage
- Provider Network
- Customer Service & Claims Administration
- Wellness Programs & Value-Added Services
REQUIRED ATTACHMENTS
10- Company Overview
- Proposed Plan Options
- Premiums & Cost Structure
- Network Details
- Customer Support & Claims Processing description
- Wellness & Preventive Programs outline
- Three municipal or government references
- Income Tax Department Tax Requirements form
- Exhibit A Affidavit
- Non-Collusion Affidavit
- Submit to
- Purchasing Department of the City of Lima, Ohio, Municipal Center, 50 Town Square, Lima, OH 45801
- Duration
- 36 months
- Scope location
- Lima, OH
Questions about this RFP
How do I respond to this RFP from City of Lima?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department of the City of Lima, Ohio, Municipal Center, 50 Town Square, Lima, OH 45801. For questions, contact Kerry Adams.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lima in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kerry Adams at (419) 228-5462. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost-effectiveness, Plan Offerings & Coverage, Provider Network, Customer Service & Claims Administration, Wellness Programs & Value-Added Services" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lima?
All active and historical solicitations from City of Lima are tracked and searchable. As a city agency, City of Lima regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Overview, Proposed Plan Options, Premiums & Cost Structure, Network Details, Customer Support & Claims Processing description, Wellness & Preventive Programs outline, Three municipal or govern. Review the full document from City of Lima for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lima, OH. Review the full solicitation for detailed scope requirements.