City of Lima - Routine Maintenance and General Repairs to City of Lima Vehicles - 2027-2029
City of LimaCity · Lima, OH- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 26, 2026
- Contract term
- 3 years
- Primary contact
- Kerry Adams
- (419) 221-5140
The 30-second brief
The City of Lima is seeking sealed bids for routine maintenance and general repairs for its light duty fleet, including passenger vehicles, SUVs, and light trucks with gas and diesel engines. The fleet includes approximately 125 vehicles (primarily Ford, Dodge, Jeep, and GMC). The contract term is 3 years, from January 1, 2027 through December 31, 2029. Bids must be submitted to the Purchasing Office in the Municipal Center, 50 Town Square, Lima, Ohio, prior to 10:00 AM on October 13, 2026. The vendor must be located within 15 miles of the City of Lima. Required work encompasses lube, oil and filter changes, tire repair/replacement, brake service, climate control, exhaust, minor/major engine repair, electrical, steering/suspension, and transmission repair. Contractors must carry at least $300,000 in personal property liability and $500,000 in accident liability insurance.
Air Conditioning Maintenance, Brake Service, Cooling System Maintenance, Vehicle Diagnostics, Fuel Injection and Induction Cleaning, Rear Differential Service, Oil Change, 30-60-90K Service, Parts at Cost Plus Percentage of Markup, Labor Flat Rate per Hour, Power Steering Flush, Tire Change, Tire Alignment, Mount & Balance Tires, Tire Disposal Fee, Rotate Only, Rotate and Balance, Tire Repairs, Valve Stems, Wheel Balance Only, Wheel Weights, Transmission Maintenance, Tune-up
Price, lowest and best bidder
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Summary
The City of Lima is seeking sealed bids for routine maintenance and general repairs for its light duty fleet, including passenger vehicles, SUVs, and light trucks with gas and diesel engines.
The fleet includes approximately 125 vehicles (primarily Ford, Dodge, Jeep, and GMC). The contract term is 3 years, from January 1, 2027 through December 31, 2029. Bids must be submitted to the Purchasing Office in the Municipal Center, 50 Town Square, Lima, Ohio, prior to 10:00 AM on October 13, 2026. The vendor must be located within 15 miles of the City of Lima. Required work encompasses lube, oil and filter changes, tire repair/replacement, brake service, climate control, exhaust, minor/major engine repair, electrical, steering/suspension, and transmission repair. Contractors must carry at least $300,000 in personal property liability and $500,000 in accident liability insurance.
EVALUATION CRITERIA
Price, lowest and best bidder
REQUIRED DELIVERABLES
23- Air Conditioning Maintenance
- Brake Service
- Cooling System Maintenance
- Vehicle Diagnostics
- Fuel Injection and Induction Cleaning
- Rear Differential Service
- Oil Change
- 30-60-90K Service
- Parts at Cost Plus Percentage of Markup
- Labor Flat Rate per Hour
- Power Steering Flush
- Tire Change
- Tire Alignment
- Mount & Balance Tires
- Tire Disposal Fee
- Rotate Only
- Rotate and Balance
- Tire Repairs
- Valve Stems
- Wheel Balance Only
- Wheel Weights
- Transmission Maintenance
- Tune-up
REQUIRED ATTACHMENTS
4- Exhibit A Affidavit
- Non-Collusion Affidavit
- Income Tax Department Tax Requirements Form
- Vehicle Maintenance Bid Sheet
- Submit to
- Purchasing Office, Municipal Center, 50 Town Square, Lima, OH 45801
- Duration
- 36 months
- Scope location
- Lima, OH
Questions about this BID
How do I respond to this Bid from City of Lima?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Office, Municipal Center, 50 Town Square, Lima, OH 45801. For questions, contact Kerry Adams.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Lima in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kerry Adams at (419) 221-5140. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Air Conditioning Maintenance, Brake Service, Cooling System Maintenance, Vehicle Diagnostics, Fuel Injection and Induction Cleaning, Rear Differential Service, Oil Change, 30-60-90K Service, Parts at Cost Plus Percentage of Markup, Labor Flat Rate per Hour, Power Steering Flush, Tire Change, Tire Al. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, lowest and best bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lima?
All active and historical solicitations from City of Lima are tracked and searchable. As a city agency, City of Lima regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A Affidavit, Non-Collusion Affidavit, Income Tax Department Tax Requirements Form, Vehicle Maintenance Bid Sheet. Review the full document from City of Lima for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lima, OH. Review the full solicitation for detailed scope requirements.