City of Lima - Contract for Routine Maintenance and General Repairs to City of Lima Vehicles - 2027-2029
City of LimaCity · Lima, OH- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 26, 2026
- Contract term
- 3 years
The 30-second brief
Sealed bids are requested by the City of Lima, Ohio for routine maintenance and general repairs to City vehicles, including cars, SUVs, and light trucks. The contract spans three years from January 1, 2027, through December 31, 2029, covering approximately 125 vehicles consisting mainly of Ford, Dodge, GMC, and Jeep models. Services encompass lube, oil and filter changes, tire repair and replacement, brake service, climate control system repairs, exhaust systems, tune-ups, major engine repair, electrical, steering and suspension, and transmission repair. Bidders must be located within 15 miles of the City of Lima, provide ASE-certified mechanics, carry at least $300,000 personal property and $500,000 accident liability insurance, and submit bids by October 13, 2026, at 10:00 A.M.
Air Conditioning Maintenance, Brake Service, Cooling System Maintenance, Vehicle Diagnostics, Fuel Injection and Induction Cleaning, Rear Differential Service, Oil Change, 30-60-90K Service, Parts (percentage of markup), Labor (flat rate per hour), Power Steering Flush, Tire Change, Tire Alignment, Mount & Balance Tires, Tire Disposal Fee, Rotate Only, Rotate and Balance, Tire Repairs, Valve Stems, Wheel Balance Only, Wheel Weights, Transmission Maintenance, Tune-up
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Summary
Sealed bids are requested by the City of Lima, Ohio for routine maintenance and general repairs to City vehicles, including cars, SUVs, and light trucks.
The contract spans three years from January 1, 2027, through December 31, 2029, covering approximately 125 vehicles consisting mainly of Ford, Dodge, GMC, and Jeep models. Services encompass lube, oil and filter changes, tire repair and replacement, brake service, climate control system repairs, exhaust systems, tune-ups, major engine repair, electrical, steering and suspension, and transmission repair. Bidders must be located within 15 miles of the City of Lima, provide ASE-certified mechanics, carry at least $300,000 personal property and $500,000 accident liability insurance, and submit bids by October 13, 2026, at 10:00 A.M.
REQUIRED DELIVERABLES
23- Air Conditioning Maintenance
- Brake Service
- Cooling System Maintenance
- Vehicle Diagnostics
- Fuel Injection and Induction Cleaning
- Rear Differential Service
- Oil Change
- 30-60-90K Service
- Parts (percentage of markup)
- Labor (flat rate per hour)
- Power Steering Flush
- Tire Change
- Tire Alignment
- Mount & Balance Tires
- Tire Disposal Fee
- Rotate Only
- Rotate and Balance
- Tire Repairs
- Valve Stems
- Wheel Balance Only
- Wheel Weights
- Transmission Maintenance
- Tune-up
REQUIRED ATTACHMENTS
4- Bid for Vehicle Maintenance
- Affidavit (Exhibit A)
- Non-Collusion Affidavit
- City Income Tax Department Form
- Submit to
- City of Lima Purchasing Department, 50 Town Square, Lima, OH 45801
- Duration
- 36 months
- Scope location
- Lima, OH
Questions about this BID
How do I respond to this Bid from City of Lima?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Lima Purchasing Department, 50 Town Square, Lima, OH 45801.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Lima in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Air Conditioning Maintenance, Brake Service, Cooling System Maintenance, Vehicle Diagnostics, Fuel Injection and Induction Cleaning, Rear Differential Service, Oil Change, 30-60-90K Service, Parts (percentage of markup), Labor (flat rate per hour), Power Steering Flush, Tire Change, Tire Alignment,. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Lima?
All active and historical solicitations from City of Lima are tracked and searchable. As a city agency, City of Lima regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid for Vehicle Maintenance, Affidavit (Exhibit A), Non-Collusion Affidavit, City Income Tax Department Form. Review the full document from City of Lima for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lima, OH. Review the full solicitation for detailed scope requirements.