City of Lima - Routine Maintenance & General Repairs to Medium and Heavy Duty Trucks - 2026
City of LimaCity · Lima, OH- Due
- Oct 21, 2026
- 5 days left
- Posted
- Oct 3, 2026
- Contract term
- 3 years
- Primary contact
- Kerry Adams
- (419) 221-5140
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THE 30-SECOND BRIEF
The City of Lima, Ohio seeks sealed bids for a 3-year contract for routine maintenance, general repairs, and inspection services for the city's medium and heavy-duty truck fleet, including Ford, GMC, Dodge, International, Freightliner, Sterling, Sutphen Fire, and Smeal/Spartan/Evi Fire trucks. The scope covers lube, oil and filter changes, tire repair and replacement, brake service, climate control systems, exhaust systems, minor and major engine repair, electrical components, steering and suspension, and transmission repair. Work must be performed within 15 miles of the city by certified mechanics with 3 years of experience. Submission deadline is October 21, 2026, at 10:00 AM at the Municipal Center, 50 Town Square, Lima, Ohio.
Air Conditioning Maintenance, Brake System Inspection, Brake Repair, Cooling System Maintenance, Vehicle Diagnostics, Fuel Injection and Induction Cleaning, Rear Differential Service, Oil Change, Rear Service, Lowest parts cost plus percentage of markup, Labor: Flat rate per hour, Power Steering Flush, Tire Alignment, Mount & Balance Tires, Tire Disposal Fee, Rotate Only, Rotate and Balance, Tire Repairs, Valve Stems, Wheel Balance Only, Wheel Weights, Transmission Maintenance, Tune-up
SUMMARY
The City of Lima, Ohio seeks sealed bids for a 3-year contract for routine maintenance, general repairs, and inspection services for the city's medium and heavy-duty truck fleet, including Ford, GMC, Dodge, International, Freightliner, Sterling, Sutphen Fire, and Smeal/Spartan/Evi Fire trucks.
The scope covers lube, oil and filter changes, tire repair and replacement, brake service, climate control systems, exhaust systems, minor and major engine repair, electrical components, steering and suspension, and transmission repair. Work must be performed within 15 miles of the city by certified mechanics with 3 years of experience. Submission deadline is October 21, 2026, at 10:00 AM at the Municipal Center, 50 Town Square, Lima, Ohio.
REQUIRED DELIVERABLES
23- Air Conditioning Maintenance
- Brake System Inspection
- Brake Repair
- Cooling System Maintenance
- Vehicle Diagnostics
- Fuel Injection and Induction Cleaning
- Rear Differential Service
- Oil Change
- Rear Service
- Lowest parts cost plus percentage of markup
- Labor: Flat rate per hour
- Power Steering Flush
- Tire Alignment
- Mount & Balance Tires
- Tire Disposal Fee
- Rotate Only
- Rotate and Balance
- Tire Repairs
- Valve Stems
- Wheel Balance Only
- Wheel Weights
- Transmission Maintenance
- Tune-up
REQUIRED ATTACHMENTS
6- Proposal form
- Exhibit A Personal Property Tax Delinquencies Affidavit
- Non-Collusion Affidavit
- Income Tax Department form
- Copies of technician certifications
- International/Navistar certifications
- Submit to
- Purchasing Office, Municipal Center, 50 Town Square, Lima, OH 45801
- Scope location
- Lima, OH
Questions about this RFP
How do I respond to this Bid from City of Lima?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Office, Municipal Center, 50 Town Square, Lima, OH 45801. For questions, contact Kerry Adams.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Lima in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kerry Adams at (419) 221-5140. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Air Conditioning Maintenance, Brake System Inspection, Brake Repair, Cooling System Maintenance, Vehicle Diagnostics, Fuel Injection and Induction Cleaning, Rear Differential Service, Oil Change, Rear Service, Lowest parts cost plus percentage of markup, Labor: Flat rate per hour, Power Steering Flu. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from City of Lima?
All active and historical solicitations from City of Lima are tracked and searchable. As a city agency, City of Lima regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 21, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal form, Exhibit A Personal Property Tax Delinquencies Affidavit, Non-Collusion Affidavit, Income Tax Department form, Copies of technician certifications, International/Navistar certifications. Review the full document from City of Lima for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lima, OH. Review the full solicitation for detailed scope requirements.