City of Hendersonville Fuel Tank Replacements RFP 2026
City of HendersonvilleCity · Hendersonville, TN- Due
- Mar 9, 2026
- Deadline passed
- Posted
- Feb 12, 2026
- Primary contact
- Todd Baun
- (615) 822-1016
The 30-second brief
The City of Hendersonville is seeking proposals for the provision and installation of two new above-ground fuel storage tanks, including system overhaul, and optional upgrades for monitoring, dispensing, and emergency power.
Operational Fuel Systems, Hardware & Components, Permits & Regulatory Filings, Project Record Documents, Inspections, Safety & Warranty, System Validation, Blackout Test
Qualifications of personnel, Ability to present a clear understanding of the nature and scope of the project, Project methodology, Previous experience with similar projects, Cost to the City of Hendersonville, Time frame for completion
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Summary
The City of Hendersonville is seeking proposals for the provision and installation of two new above-ground fuel storage tanks, including system overhaul, and optional upgrades for monitoring, dispensing, and emergency power.
EVALUATION CRITERIA
Qualifications of personnel, Ability to present a clear understanding of the nature and scope of the project, Project methodology, Previous experience with similar projects, Cost to the City of Hendersonville, Time frame for completion
REQUIRED DELIVERABLES
8- Operational Fuel Systems
- Hardware & Components
- Permits & Regulatory Filings
- Project Record Documents
- Inspections
- Safety & Warranty
- System Validation
- Blackout Test
REQUIRED ATTACHMENTS
3- Pricing Sheet
- Overhead View Map
- Site Pictures
Questions about this RFP
How do I respond to this RFP from City of Hendersonville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Todd Baun.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Hendersonville in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Todd Baun at (615) 822-1016. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Operational Fuel Systems, Hardware & Components, Permits & Regulatory Filings, Project Record Documents, Inspections, Safety & Warranty, System Validation, Blackout Test. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of personnel, Ability to present a clear understanding of the nature and scope of the project, Project methodology, Previous experience with similar projects, Cost to the City of Hender..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hendersonville?
All active and historical solicitations from City of Hendersonville are tracked and searchable. As a city agency, City of Hendersonville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Sheet, Overhead View Map, Site Pictures. Review the full document from City of Hendersonville for the complete list.